Patient Safety & Governance Administrator - #722465

Job Summary

We are looking for a Patient Safety & Governance Administrator to join the Surgery, Women & Children's (SWC) division to support the delivery of Clinical Governance.

The Quality, Patient Safety & Governance Lead Administrator will provide an efficient and effective clerical and administrative support service to the Division in accordance with relevant policies and procedures. They will be required to manage their own workload and operate independently within the role.

If you are a motivated, determined individual with an eye for quality and a passion for patient safety then we would love to hear from you.

Main duties of the job

To provide a high-quality administrative support to the Surgery, Women & Children's (SWC) Division in all aspects of Clinical Governance and Quality Processes, working independently following agreed processes to support the team's workload.

Maintain and Monitor SWC register of Policies and Procedures, issue prompts to document staff members / managers when reviews are due and provide administrative support for the review and updating of policies as required.

Work closely with the Division to support delivery of local level action plans and subsequent projects. Undertaking reporting and analysis of quantitative and qualitative information to support delivery of the Governance agenda.

To provide effective administrative support to the Patient Governance Lead and other meetings including appointment booking, diary management and electronically file documents regularly as appropriate. Also to cover other areas of the leadership team as and when required due to service needs.

About Us

Our STAR values are at the heart of everything we do. You can expect to see them in the way we act and the way we treat each other. Our values make us who we are. We will expect your values and behaviours to reflect the STAR Values of the organisation:

Service - We will put our patients firstTeamwork - We will work togetherAmbition - We will aspire to provide the best serviceRespect - We will act with integrity

Job Description

Job responsibilities

• Ensure all correspondence is appropriately referred to an agreed member of the team during periods of leave and processed accordingly.12. Operate the SBS ordering system where applicable for ordering stationary, etc.13. The post holder will develop and maintain relationships inter-divisionally and with the central quality governance team.14. The post holder will be expected to have excellent IT and analytical skills, be competent in the use of Microsoft office packages, and be prepared to undertake learning on new systems.15. To actively participate in regular administrative team meetings and be actively involved in generating ideas for service improvements.
  
  
  

Please See Attached Detailed Job Description

Person Specification

Qualifications

Education, Qualifications and Training Essential

• Qualified to NVQ level 3 or equivalent training and experience
• Significant administrative/secretarial experience including initiating and maintaining office systems.
  
  
  

Desirable

• Accredited specialist computing skills
  
  
  

Experience Essential

• Accurate data input
• Data analysis
• Experience of multi-disciplinary working
• Experience of producing work that is time critical and working to tight deadlines
• Experience of working under pressure and the and in an administrative environment
  
  
  

Desirable

• Experience of working within an NHS environment
• Previous risk management experience in any setting
• Previous Governance experience
  
  
  

Knowledge and Skills Essential

• Demonstrable good knowledge of IT systems and software programmes such as Outlook, Word, Excel, Powerpoint and Access, internet and email packages, virtual meeting software.
• Ability to work independently and confidence to seek advice when appropriate
• Accurate data input requiring considerable attention and accuracy.
• Use word processing skills to produce and format complex documents.
• Clear communicator, capable of delivering clear, accurate information
  
  
  

Desirable

• Knowledge of Careflow and other information and reporting systems in the NHS
• Awareness of National Information and IT programmes in the NHS
  
  
  

Additional information

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab) .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab) .