Executive Assistant to the Medical Director - #719763

To provide a highly professional, comprehensive and efficient Executive Assistant service to an Executive Director (ED). Attributes of the successful candidate will include high levels of professionalism, discretion and confidentiality, calmness under pressure and a friendly approachable style.

They will be highly literate, with exceptional attention to detail, and will be able to effectively prioritise numerous tasks and work under pressure to achieve tight deadlines.

Key tasks will include but are not limited to:

• Managing the complex diary of the Executive Director, coordinating and arranging meetings, taking minutes and ensuring the Executive Director is fully prepared for meetings, with sufficient time for completing work, and balancing the Executive Director's time as appropriate.
• Monitoring the inbox of the Executive Director, using judgment and authority to prioritise and act on behalf of the Executive Director, draft responses and delegate to other colleagues as appropriate.
• Dealing with enquiries face to face, via telephone, and over email
• Managing communications on behalf of the Executive Director, with both internal and external This will involve liaising on highly complex, sensitive and confidential issues.
• Gathering information and producing reports and presentations as required on behalf of the Executive Director.
• Working in conjunction with the Executive Directors areas of responsibility on key issues.
• Managing travel arrangements as necessary for the Executive Director.
• Working flexibly and providing cover for colleagues within the Executive Management Offices as required
• Coordinating and supporting a range of committees on behalf of the Executive Director including producing/circulating papers, taking minutes and following up on actions.
• At all times maintaining and promoting the professional image of the Office of the Executive Director.

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 12000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values – Together - Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community - a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people’s age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 28th April 2024.

Interviews are due to be held on w/c 6th May 2024.

Benefits to you

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.