Accounts Assistant

We are seeking motivated and detail-oriented Accounts Assistants to join our Financial Transactions Team at the Royal College of Art. Reporting to the Accounts Receivable or Accounts Payable Supervisor, you will play a key role in supporting the day-to-day financial operations of the College.

Your primary responsibility will be to deliver a high-quality Accounts Receivable and Accounts Payable service, ensuring accurate and timely processing of transactions in line with College policies. This is an excellent opportunity for someone with a proactive mindset and a passion for delivering exceptional customer service.

Key Responsibilities

Accounts Receivable

• Raise and issue tuition fee and customer invoices using Agresso and Thesis
• Manage student, sponsor, and customer accounts, including payments, credit notes, and refunds
• Perform credit control and issue payment reminders
• Set up and manage student payment plans and process cash receipts
• Reconcile control accounts and organise cheque banking
• Administer corporate credit cards, post journals, and reconcile accounts monthly
• Provide direct support to students and stakeholders via appointments and queries

Accounts Payable

• Process invoices, credit notes, and ensure accurate coding
• Maintain and update supplier records and bank details
• Resolve invoice and supplier setup issues
• Run payment processes and reconcile supplier accounts
• Manage queries and assist with monthly journals

General Duties

• Deliver excellent customer service, responding promptly to finance queries
• Prepare journals, raise requisitions, and assist with reconciliations
• Support internal users with Agresso/Thesis and deliver training sessions
• Contribute to year-end and audit preparations
• Maintain up-to-date finance content on the College intranet
• Collaborate across departments to improve finance processes

What We’re Looking For
You’ll be an organised, adaptable team player with strong communication skills and a willingness to take ownership of your work. Experience working with finance systems such as Agresso and Thesis, and a solid understanding of accounts receivable/payable processes will be advantageous.

Why Join Us?
The Royal College of Art is the world’s number one art and design university. We offer a collaborative, creative working environment and the chance to support the financial functions of a world-leading institution.

Please see Information Pack for further details.

We kindly request that recruitment agencies do not contact us regarding this role. We handle all recruitment in-house and do not accept unsolicited CVs or agency terms.