Receptionist

Receptionist – Bristol City Centre (maternity cover)

We are looking for a full-time Receptionist to join our busy Reception team in central Bristol. This role is a fixed-term contract, for up to 12 months, covering maternity leave.

Our centralised team of Receptionists take all incoming enquiries via our firm switchboard system and distribute these accordingly within the firm whilst supporting the Facilities department and welcoming visitors to our offices. This role promises to be very varied and, at times, can be demanding, so the ability to work under pressure is essential.

The role

You will:

• Greet all visitors, staff and clients on entry to the premises.
• Answer calls promptly and professionally and transfer them to the relevant department using the firm’s switchboard system and taking short messages where necessary.
• Inform the relevant staff member of the visitor’s arrival.
• Ensure visitors sign in and out of the visitor’s book.
• Ensure that the reception area, waiting area and meeting rooms are clean, tidy and presentable.
• Ensure refreshments are stocked and ready for use.
• Request and copy ID from new clients and scan them onto the system.

In addition to the above, this role holds some banking and postal responsibilities, such as:

• Ensuring all monies received are recorded in the appropriate entry book and paid promptly.
• Producing a posting slip for the monies and providing a copy for the file.
• Being responsible for petty cash and ensuring appropriate records are maintained.
• Ensuring outgoing cheques are printed on the correct account and a report is sent to our Accounts department following each cheque run.
• Opening, dating and passing on incoming post.
• Recording hand deliveries and distributing accordingly.
• Franking outgoing post and dispatching at the Post Office (unless collected).

Training will be given on all the tasks that Receptionists are expected to carry out.

About us

Barcan+Kirby is well known in the Bristol legal market both as a provider of excellent legal services for individuals and businesses, and as a progressive employer.

We are committed to developing and nurturing our people, and encouraging positive wellbeing and mental health is central to our culture. We encourage open communication and foster a culture where colleagues are supported in achieving a real work/life balance.

At Barcan+Kirby, we work hard to maintain a culture of kindness and friendliness, and welcome applications from individuals who fit with our values.

We like to think that we do things a bit differently from other law firms.

The ideal candidate

Our ideal candidate will:

• Have recent experience of working in a busy reception role, preferably within a law firm.
• Be presentable and have a professional approach as the first point of contact for clients.
• Be computer literate with experience using Word and Outlook.
• Hold GCSEs in Maths and English – Grade 4 minimum (or equivalent)

Location and working hours

• Full-time, fixed term for up to 12 months to cover maternity (office hours are 9am – 5.15pm, Monday to Friday).
• This role is based at our Prince House office.

Belonging at Barcan+Kirby

We are committed to creating and maintaining a diverse and inclusive working environment. We want you to bring your true self to work and encourage applications from anyone who embodies our values, regardless of age, ethnicity, religion, disability status, race, gender identity, sexual orientation, neurodiversity or anything else that makes you, you.

If there is anything we can do to make things more comfortable for you as part of the application process, including making a reasonable adjustment, please let us know by emailing [email protected].

Closing date for applications

Applications for this role close at 9am on Monday 9th June.

Interviews will be held on Tuesday 24th June.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: £23,751.00-£27,000.00 per year

Schedule:

• Monday to Friday

Work Location: In person