Community Hub Administrator

Contract type: 12 months Fixed term

Location: Podium, Euston – London (5 days attendance onsite. Ability to work flexibly across the week and some evenings to ensure the effective running of the Euston Community Hub)

Salary Base salary: c£24,900 pa to £29,250pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities.

As a Community Hub Administrator at HS2 you will provide administrative support to enable the effective management and running of the Euston Community Hub and of community engagement activities taking place within the hub and elsewhere across the Euston campus.

About the role:

• Provide administrative support to facilitate the management and co-ordination of activities taking place in the Euston Community Hub.
• Prepare briefing packs, meeting papers and all other documentation, and take minutes and action notes as required. Follow up and coordinate agreed actions and responses as required, so that community and partner meetings run smoothly.
• File all documentation effectively to enable ease of access as required.
• Support the Hub Manager in managing the hub budget.
• Lead in the collection of monitoring data in relation to community engagement and social value activities taking place in the Euston Community Hub and across the campus.
• Manage projects as assigned through to completion.
• Undertake other administrative tasks for the Community Hub as directed

Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

About You:

Skills:

• Computer and IT skills – including full use of MS Office suite or equivalent
• Organisational skills - with the ability to prioritise, allocate and organise appointments and meetings in a logical manner.
• Meeting management skills - prepare appropriate documentation for meetings and produce clear, understandable and grammatically correct minutes and documents.
• Project management skills - Ability to take on projects from beginning to end, to ensure effective management of the Euston Community Hub.
• Relationship building skills - with the ability to meet and manage visitors to Euston Community Hub.
• Problem solving skills – the ability to and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
• Ability to work flexibly across the week and some evenings to ensure the effective running of the Euston Community Hub

Knowledge:

• Knowledge of executive office and business management.
• Knowledge of community engagement (desirable).
• Knowledge of running a community facility (desirable)

Types of Experience

• Experience of providing administrative support to senior stakeholders, including managing workload and meeting agreed deadlines
• Experience of working with stakeholders at a senior level.
• Experience of producing and issuing project management reports, including status, schedule and risk management.
• Experience of handling sensitive and confidential information (desirable)
• Experience of community engagement (desirable)
• Experience of facilities management (desirable)

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect

It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI.

As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept.

Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks.

We ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. In a further development of our efforts to create a more diverse workforce, your CV will be anonymised, and personal information will be removed during the first stage of the application review. This removes bias from the process and makes it even more important that you attach an updated word version of your CV for each new application ensuring you include evidence directly related to the criteria in the job advert.

Any applications received after the closing date will not be considered.

We review applications on a rolling basis and may close the advert early if we receive a high number of suitable applications. To ensure your application is considered, we encourage you to apply as soon as possible.

All applicants will be notified of the outcome of their application. However, due to the volume of applications we receive, we are unable to provide individual feedback.