Rota Co-ordinator

ROTA Collate the endoscopy rota/room allocation from specialty team plans and keep an accurate record. Collate the Nurse Endoscopist annual leave, keep an accurate record and arrange for cover where required. Allocate the Clinical Endoscopists lists adhering to the guidelines. Be reactive to day-to-day issues such as Endoscopist or Nurse sickness establishing cover by contacting Endoscopists directly through e-mail, bleep and phone etc.

Proactively liaise with Endoscopists when cover is required for empty sessions and escalate if there are capacity issues. To monitor the allocation of lists for different purposes making sure that there is adequate inpatient cover and that the outpatient cover is balanced to meet capacity and demand, based on the latest priorities of the service. To liaise with the Admin Team Leader, Clinical Admin Manager and Support Manager. Load the rota onto Scheduler and keep the rota spreadsheet accurate.

Do a weekly rota check with all of the specialities and update rota leads with any inconsistencies. To add the telephone preassessment clinics to IPM and keep the spreadsheet up to date. To liaise with the Training Manager regarding dedicated training lists and support with the trainee rota. To report any inaccuracies on Scheduler for the endoscopists to the IT Manager so that there is a thorough housekeeping system in place.

Ensure that a clear understanding is obtained surrounding Data Quality, Data Protection and Patient Information Management system (iPM), EndoVault and to be able to work within these guidelines at all times. For further information please see the attached JD & PS