Document Controller

About the role

SZC is ultimately owned by two shareholders, EDF and HMG. The shareholders hold their investment in SZC through NNB Holdings Company (SZC) Limited. Over the course of the current shareholding arrangements, the shareholdings of the two shareholders will change.

The shareholders will fund SZC up until Financial Close through equity in line with the approved schedule and budget. SZC’s business is to design, finance, construct, commission, operate, maintain, and eventually decommission the nuclear power plant and related infrastructure at Sizewell C in Suffolk. The principal objectives of the current development phase of the SZC project are to agree and implement the Capital Raise Plan, including completing an equity and debt raise, agree the core supply chain contracts, and obtain the regulatory permits and licences required for the construction phase of the Project.

Prior to the government investment decision, SZC operated as part of EDF in the Nuclear Development business unit and was staffed by EDF colleagues and independent contractors who are now in the process of transferring to the direct employment of SZC. It is setting itself up as an organisation capable of delivering a new nuclear power plant, from investment case and funding to construction, commissioning, operations, maintenance, and decommissioning.

The SZC construction programme has a technical and commercial business case predicated on technical replication of Hinkley Point C. EDF will be an important supplier of nuclear capability for the SZC Programme from its established nuclear business footprint in the UK.

Key stakeholders are: UK Government, relevant Government departments and agencies including Treasury BEIS, EDF, Financial investors and institutions, Regulators, Alliance partners, and local communities.

Role Purpose

The Document Controller is responsible for performing document control functions for CWA and supporting the Information Manager to implement the document control system (Asite).

What you'll be doing

• Perform registration, dispatch, filing, and archiving of formal documents within the CWA & SZC Client Electronic Document Management System (EDMS).
• Follow-up and expedite construction execution documents, quality records, Client returned comments.
• Assist in the compilation and indexing of quality records (Certificates, Life-time quality records, hand-over reports) at stages of the Project.
• Quality check documents for compliance, track reviews & approvals, control all disciplines checks required for project compliance.
• Perform registration, track reviews & approvals within the CWA, issue and track project deviations in Client’s system.
• Assist in controlling & following deviations to closure, capturing in handover reports.
• Coordinate with Internal teams, Suppliers, and Client on documents/quality records from issuance to acceptance.
• Track completion of handover files.
• Understand Task Information Delivery Plan and Master Information Delivery Plans.
• Train supplier and delivery teams on document control requirements, processes, and EDMS tools.
• Ensure system improvements are properly implemented.
• Act as Document Control’s point of contact for CWA delivery teams and suppliers.
• Liaise with the Client’s Document Control staff on day-to-day issues.
• Inform the Information Management Team of needed adjustments in supporting materials that require administrator rights.
• Allocate document numbers and ensure formal documents are uniquely identified.
• Implement and monitor EDMS workflows to ensure correct versions are available at point of use.
• Control obsolete documents.
• Provide regular progress reports and maintain a full audit trail for all documents.
• Ensure the issue, receipt, and acknowledgement of documentation.
• Manage and maintain distribution matrix and corresponding distribution groups in EDMS.
• File and archive all documents within the secure system.

Who we're looking for

Knowledge & Skills

Essential

• Previous experience in document control and information management.
• Self-starter with initiative, tenacity, and a drive for continuous improvement.
• Good knowledge of Document Control systems in a multi-discipline project.
• Attention to detail and commitment to accurate record keeping.
• Ability to multitask in a fast-paced environment.
• Excellent communication skills for training and guidance across levels.
• Familiarity with tablets and mobile technology.
• Proficiency in Microsoft Products.

Desirable

• Experience on major construction projects.
• Knowledge of ISO 19650 principles.
• Familiarity with ISO 9001 Document Control process.
• Experience with Asite or other document control systems.
• Problem-solving and logic-based troubleshooting skills.

Why work for us

We offer a full range of benefits, including smart working options, generous leave policies, and participation in various recognition schemes. Join us to contribute to significant projects that strengthen communities.

About us

Balfour Beatty delivers complex infrastructure projects across the UK, employing innovative technology to drive productivity and sustainability.

Diversity and inclusion

We promote diversity and inclusion, committed to creating an inclusive culture where everyone can thrive. We encourage applications from diverse backgrounds and are recognized for our efforts in promoting equality and inclusion.