Personal Assistant

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this position is 9am-5pm.

Job Purpose: Are you an experienced and highly organised professional looking to make a significant impact within a dynamic healthcare environment? We are seeking a dedicated Personal Assistant (PA) to provide confidential and efficient administrative support to the AHP Director and the Corporate Management Team within Corporate Services. This role is pivotal in ensuring the smooth operation of our administrative functions and contributing to the overall effectiveness and performance of the NHS Greater Glasgow and Clyde Board.

Key Responsibilities:

• Provide high-quality personal assistance to the AHP Director and Corporate Management Team members.
• Act as the first point of contact for the AHP Director and Corporate Management Team, handling sensitive and high-profile information with professionalism.
• Manage and prioritise incoming and outgoing correspondence, telephone calls, and face-to-face enquiries.
• Efficiently manage diaries, schedule meetings, and ensure the AHP Director and Corporate Team are well-prepared with relevant papers.
• Assist in arranging meetings, events, and conferences, including booking venues, notifying participants, and preparing agendas and minutes.
• Process various documents, including correspondence, reports, and presentations, with a high degree of accuracy.
• Support recruitment processes, including arranging interviews and processing paperwork for new staff.
• Maintain and update filing systems, attendance records, and travel expenses for the AHP Director and Corporate Team.
• Build collaborative relationships with internal and external stakeholders, promoting a positive image of the organisation.

Informal contact: Michelle Magennis, Business and Programme Manager, 0789 590 7414, [email protected]

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies.

Failure to comply with this requirement may result in your application being withdrawn from the application process.

For application portal/log-in issues, please contact Jobtrain support hub in the first instance.