Fleet Hire Desk Administrator

FLEET HIRE DESK ADMINISTRATOR

LOCATION: LEICESTE

R
What you will be doin

g:An opportunity has arisen for a Fleet Hire Desk Administrator to join the team at Galliford Try, based in our Leicester offic

e.
The Fleet Hire Desk Administrator will be responsible for processing on hire and off hire requests including verifying rates and liaising with the GT customer base and third party suppliers to ensure that vehicles are provided to operational requirements and contract specification within required timescales. Accurately and efficiently recording vehicle and driver information onto the Fleet Management Syste

ms.
The job responsibilities and the position to whom the job holder reports may vary from time to time. As a consequence the job responsibilities will include but may not be limited to any or all of the following items as required by the Fleet L

• ead:
  Co-ordinate with Galliford Try Customer base to establish vehicle requirements specifications, this will involve occasional travel to major company S
• ites.Utilise the Epyx 1Link Hire Network and other systems to process on hire and off hire requests, verifying rates and allocating bookings to authorised suppliers and providing costings to internal custo
• mers.Raise Purchase Orders for external suppliers and accurately record purchase order/ hire instructions from internal customers in the Fleet Management Sy
• stem.Consult with suppliers and customers to ensure delivered vehicles meet the standard and specification required by the contracts and monitor rentals ensuring rental extensions and registration changes are processed as required and correctly recorded within the Fleet Management Sys
• tems.Update the Motor Insurance Database with vehicle changes as requ
• ired.Work alongside the Fleet Rentals Manager to manager 3rd party supplier performance and assist in pricing and tariff reviews and compari
• sons.Assist in the investigation and management of sales ledger and purchase ledger invoice queries and approvals in line with delegated appro
• vals.Work with team members to manage the utilisation of fleet vehicles by allocating spare vehicles where a long term vehicle rental is requ
• ired.Assist in other duties within the office as requ
• ired.Continuous improvement in work practices and sharing these with ot
• hers.Comply with safety, quality, environmental and management sys
• tems.Process on hire and off hire requests, ensuring that vehicles are provided to operational requirements and contract specification within required timesc
• ales.Update the Motor Insurance Database and Fleet Management systems as requ
• ired.Ensure Purchase Orders, both to suppliers and from customers, are accurate and recorded corre
• ctly.Ensure all vehicle and drivers records are kept up to date and acc
• urateManage incoming queries to the Fleet Help desk via Service now po

rtal.
Abou

• t You:Customer relationship s
• kills.Computer li
• terateExcellent communication
• skillsGood team
• workerTravel may be required so a full driving license is esse
• ntial.Previous Hire Desk experience in either Vehicle or equipment R
• ental.Experience dealing with a Customer Service Case management s

ystem.
What We Can Offer in

Return:With an impressive order book of over £3.9 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place f

or you.
We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of

issues.
We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their p

otential.
Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued an

d engaged.
Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your

wider team.
O

ur benefits:We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competi

• tive salary.Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase furt
• her holidaysA wide range of corpora
• te discountsCycle to
• Work schemesComprehensive
• pension planRegular Save as You Earn share pur
• chase schemePrivate medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those
• who need itPaid for yearly membership to one recognised professional association relevant

to your r

ole
About us:Our purpose is to improve people’s lives through building the facilities and infrastructure that communities need, providing opportunities for our people to learn, grow and progress, working with our supply chain to promote the very best working practice and caring for the environment in w

hich we work.
We do this by holding true to our values, delivering excellence for our clients and the community, being passionate about our role in providing vital services, putting integrity at the heart of our business by doing the right thing, and collaborating with our clients, supply chain and stakeholders to deliver lasting change and lo

ng-term value.
Addition

al Information:Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recru

itment process.
We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive exp

erience for you.
Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for thi

s or other roles.
As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact [email protected] if you believe this applies to you. We will also take the opportunity to discuss any adjustments required f