Executive Assistant

At Lanes Group nothing is more important than the health, safety and well-being of our people and our customers. It’s a major reason we are the UK’s largest independent specialist infrastructure delivery partner of choice with a turnover in excess of £530 million, (EBITDA £45m), with over 4,000 brilliant people and a countrywide network of operational locations. Our services cover the majority of the FTSE 100 & 250 respectfully.

Strong leadership being at our heart, supporting our people ensuring they are engaged with purpose, rewarded and recognised whilst delivering absolute exacting operational excellence being a leading entity and enviable delivery team embracing quality and compliance in our overarching delivery, one of our fundamental key differentiators.

In this critical role of ensuring our organisation is known for being the best in everything we do, known for leaving a legacy of absolute quality and compliance and, keeping our promises at all times is our absolute mantra.

The Executive Assistant will work directly in line with the CEO of Regulated Water. The role of an Executive Assistant is to free the Director’s time from organising and administrative tasks so that they can spend maximum time on strategic duties.

Position: Executive Assistant

Location: Iver Depot, Colnbrook, Berkshire

Job Type: Maternity cover - fixed term contract, up to four months

Hours: Monday to Friday, 37.5 hours

Salary: up to £35,000 per annum, depending upon experience (prorated)

Benefits: 24 days holiday plus bank holidays (prorated); onsite restaurant; free onsite parking

About The Role

• Serve as the primary point of contact, handling incoming correspondence and phone queries
• Manage and maintain the CEO’s calendar (consisting of scheduling meetings, appointments and controlling access to the manager / executive)
• Coordinate and arrange travel, including transportation and accommodation logistics
• Plan, organise and execute events, conferences and other corporate functions
• Provide timely reminders to the CEO of key tasks, deadlines and commitments
• Prepare, compile and format reports, presentations, and correspondence ensuring accuracy and clarity
• Oversee the management and organisation of databases and filing systems
• Develop, implement and maintain procedures / administrative systems to enhance operational efficiency
• Communicate and liaise with internal stakeholders, suppliers, and the client(s)
• Collate and file expenses, ensuring an accurate and timely submission
• Perform various ad hoc tasks to support the CEO (e.g. corporate governance reporting [to ensure that the business is being run effectively and complying with legislation and regulations] or conducting research)
• Attend Senior Leadership Team meetings every Friday and any ad hoc meetings when required, which may involve minute taking
• Be aware of all Lanes Group policies and your responsibilities towards them
• Any other reasonable ad hoc duties, tasks or projects requested by the Senior Leadership Team (SLT) or CEO of Regulated Water
  
  

So if you enjoy delivering only the best in customer service, where no two days are the same and want to join a growing company that not only values you and your ability - but also strives to develop your potential and further your career progression, then we are the right Company for you.

About You

By embedding our companies core values and purpose into each role, ensures that every employee, regardless of their role or level, understands how their individual development and contributions align with our purpose of ‘improving today for a better tomorrow’. Each role and value has an alignment to set proficiency levels and expectations, in line with our company values:

• Leading
• Agile
• Nurturing
• Engaging
• Safe & Secure
  
  

The ideal candidate will be hard working and respectful and comply with health and safety standards. Previous experience in a similar role is crucial. A full UK driver's licence is a must as you will need to travel between Slough, Guildford and Brighton, depending on the needs of the CEO. Being able to prioritise and multitask whilst building working relationships is essential. Proficiency in Microsoft Suite is required as is excellent verbal and written communication.

Your Contribution To The Company

• Strive to be always positive and constructive
• Adhere to all company policies
• Straight talking about the facts of the situation – open discussions are the best way to find solutions
• Help others through communicating clearly
• Deliver on commitments
• Ensure that any ideas that may enhance the productivity or systems of the company are brought to the attention of Senior Management
• Deliver our Company Values understanding that by working together in unity we are "Stronger Together"
  
  

At Lanes Group, we are dedicated to fostering a diverse and inclusive workplace where everyone feels valued and empowered. We believe that our differences make us stronger and are committed to providing equal opportunities for all employees. We welcome and encourage applications from individuals of all backgrounds, including those from underrepresented groups. Join us in our commitment to creating a more inclusive and diverse world.

Lanes Group are a signatory of the 'Charter for Employer Positive About Mental Health' run by Mindful Employer.