Academy Recruitment Coordinator

JOB TITLE: Academy Recruitment Coordinator                                   
DEPARTMENT: Academy  

RESPONSIBLE TO: Head of Academy Recruitment

CONTRACT: Full-time, 40 hours

WORKING PATTERN: Flexible, including weekends and evenings

ROLE RESPONSIBILITIES

The recruitment coordinator is integral to the smooth running of the Academy’s recruitment operation. Coordinating the work of the scouting network, managing trialist processes and analysing scout and player pathway data.

This role reports directly to the Head of Academy Recruitment, helping the recruitment department identify, track and sign the best young talent for the Academy whilst making sure every process adheres to EPPP rules and guidelines.

Recruitment Operations

• Coordinate the Academy’s weekly scouting schedule, allocating scouts to fixtures, festivals, tournaments and trial games across all age groups.
• Organise and administer player trials, assessment days and recruitment events, including invitations, venue logistics, attendance records and feedback.
• Act as the main point of contact for scouts, ensuring reports are submitted on time and to the require standard.
• Support the Head of Recruitment with recruitment meetings, preparing agendas, player shortlists and summary documentation.

   

  Registrations and Compliance

•  Ensure all recruitment activity complies with Youth Development Rules, FA regulations, Academy requirement and EPPP audit standards.

• Maintain accurate records of players approached, trialled, offered and signed.

•  Support the preparate of recruitment evidence for internal and external audits.

• Maintain the Academy’s recruitment database, ensuring player profiles, reports and video are up to date.
• Produce regular reports on recruitment activity, scout coverage, trial outcomes and conversation rates.
• Produce reports on release and retain decisions, particularly highlighting relative age effect and growth and maturation status, especially in schoolboy age groups.
• Support the use of video and data analysis in the recruitment process, presenting in succession planning meetings and technical board.
• Create trialist packs for other departments to understand the player from a personal and footballing perspective before they join the Academy on trial.

• Promote the safety and wellbeing of all children and young people, in line with the club’s safeguarding policies and procedures.
• Report any safeguarding concerns immediately to the Academy Designated Safeguarding Officer.

• Ensure all recruitment events are delivered with appropriate safeguarding measures in place.

Communication and Relationships

• Provide a professional, welcoming first point of contact for players, parents and carers, clubs, schools and agents.
• Build and maintain relationships with grassroots clubs, schools, Swansea City AFC Foundation and FAW Academy sides to support the Academy’s talent pathway.
• Work closely with coaching, education, sports science, performance analysis and player