Legal Secretary - Family

Your regular duties will include:

• Being the first point of contact for clients including taking messages, assisting with routine queries, arranging meetings etc. and gathering any background needed and ID documents ahead of the meetings.
• Diary and event management for the fee earners.
• Managing the inboxes and post of the fee earners.
• Liaising with our billing team on the issue of invoices and ensuring they are despatched to clients promptly.
• Document production, including some audio typing, including preparation of client appointment letters, finalising or amending draft documents and production of some standard documents with guidance from your fee earners.
• Opening, closing files and archiving documents.
• Prompt naming and saving of scanned post into the files and obtaining original documents a from our remote postal hub.
• Scanning documents correspondence (including outgoing post) into our document management system.
• Keeping filing and e-filing up to date and accessible.

You will also be involved in other administrative activities both for your fee earners and others as required, including helping other administrators and secretaries during busy periods, and to cover absences from work.

You will have at least 2 years experience of working within a legal environment or administration role, preferably in a Family or Private Client team. 

You will have excellent task management and communication skills to meet the needs and priorities of the team and the expectations of our clients.   You will be able to work as an integral part of the team and support colleagues at all levels whilst also being able to work to your own initiative.

This role will suit you if you like to prioritise your own workload, work closely to deadlines, and can work with minimum supervision and under pressure. You will need to demonstrate from experience that you are exceptionally organised and proactive, that you have a flexible ‘can-do’ attitude, and that you have the skills to work closely with various stakeholders and have direct contact with clients.  Your fee earners will rely on you to manage their diaries, task lists and flow of client work and you must be able to juggle the needs of multiple people whilst managing and incoming calls so you must be able to prioritise tasks communicate well and be resilient in a demanding role.

You will enjoy being in the office throughout the week and interacting with colleagues in your team and the wider firm.

You will have excellent spelling and grammar. You will be proficient with the usual Microsoft packages, including Excel and PowerPoint skills and comfortable with learning new databases and other software packages.   You will have quick and accurate keyboard skills and fantastic attention to detail.

We expect you to be someone who takes pride in your work and in providing a first-class support service to your fee earners, anticipating their needs in advance wherever possible, and paying meticulous attention to detail in all of your work.

Finally, we are looking for someone who can demonstrate initiative and problem-solving skills and a willingness to learn and develop, which will help you thrive in this role.