Administration Manager (Primary)

About The Role

Are you:

• Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
• Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
• A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
• A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?

Key Responsibilities

• Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
• Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
• Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
• Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
• Administer staff expense claims, payroll forms, and grant applications.
• Assist with tendering processes and purchasing decisions to ensure best value.
• Provide ongoing budgetary information to relevant stakeholders.
• Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
• Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
• Produce reports for, and attend, Governor Finance Committee meetings.
• Maintain financial databases and systems, ensuring data accuracy and security.
• Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
• Ensure adherence to financial regulations, policies, and internal controls.
• Support health and safety compliance and other statutory requirements, as required.
• Contribute to wider school administrative and operational duties, as needed.

Job pack and documents

• School_Support_Team.pdfOn Teaching Vacancies (Department for Education) (opens in a new tab)
• Support Staff Application Form 1.docxOn Teaching Vacancies (Department for Education) (opens in a new tab)

School-submitted vacancy from DfE Teaching Vacancies. Contains public sector information licensed under the Open Government Licence v3.0. Source terms. This listing does not imply endorsement or a paid relationship with the school. Apply free of charge using the original listing.

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