HR Systems Officer

We have an exciting opportunity for a talented HR Systems & Administration Officer to join our growing team. 

Here’s the standard bit: We are looking for a proactive and enthusiastic HR Systems & Administration Officer to join our HR team. This is an exciting opportunity for someone who enjoys working with systems, data and people, and who is keen to contribute to the continuous improvement and effective delivery of our HR services. 

The role will play an important part in the administration, maintenance and development of our HR systems, ensuring that information is accurate, accessible and effectively managed. You will help us make the most of our systems, identify opportunities to improve processes, automate manual tasks and produce meaningful workforce reports and information to support decision-making. 

Working closely with HR colleagues, managers and employees, you will also provide a broad range of HR administrative support, including assisting with recruitment activities, maintaining training records, responding to queries and supporting wider HR projects. 

This is a varied role offering the opportunity to develop your HR systems and administration experience. Your responsibilities will include: 

• HR systems administration: Maintaining and supporting our HR systems, including HR Portal, Chris21, Talos, Training Toolz and CollegeIP, ensuring information is accurate and systems operate effectively.  

• Systems development and improvement: Supporting system upgrades, testing new functionality, configuring workflows and identifying opportunities to streamline and automate processes. 

• Data and reporting: Maintaining accurate employee records and producing workforce reports including external data and analytics covering areas such as headcount, absence, turnover, recruitment, equality and training. 

• User support: Acting as a point of contact for HR systems queries, investigating issues, resolving data problems and providing guidance and support to colleagues and managers. 

• Recruitment administration: Supporting the recruitment process by preparing shortlisting and interview packs, coordinating interview arrangements, assisting on interview days (for senior roles) and following up outstanding references. 

• HR administration: Maintaining records, filing documentation, responding to staff and manager queries and providing day-to-day administrative support to the HR team. 

• Training administration: Maintaining mandatory training records through Training Toolz and producing reports to monitor completion. 

• Projects and continuous improvement: Supporting HR systems implementations, upgrades, migrations and integrations, as well as contributing to wider HR projects and service improvements. 

• Data governance and compliance: Ensuring appropriate data quality, confidentiality, access permissions and compliance with GDPR. 

What you’ll need: - We are looking for someone who is highly organised, detail-focused and confident working with IT systems and data. You will have a positive and flexible approach, enjoy problem-solving and be comfortable balancing a varied workload. 

You will also have: 

• Excellent IT skills and confidence using HR systems and Microsoft Office, particularly Excel. 

• Strong administration and organisational skills, with the ability to prioritise competing demands. 

• Good numerical and analytical skills, with the ability to produce and interpret reports. 

• A high level of accuracy and attention to detail, particularly when handling confidential employee information. 

• Excellent communication and customer service skills, with the confidence to deal with queries from employees and managers. 

• The ability to investigate problems, identify solutions and suggest improvements to existing processes. 

• A flexible and collaborative approach, with the ability to work effectively as part of a busy HR team. 

Experience of working with HR or recruitment systems, producing workforce reports and supporting system development would be advantageous. 

At Tameside College, we believe that our employees are our greatest asset, and we are seeking a skilled HR Administrator to support our HR department in delivering exceptional people-centric services. If you possess excellent organisational skills, a keen eye for detail, and a genuine desire to make a difference in the lives of our employees, then this position is perfect for you! 

As one of our support colleagues you’ll go into the Greater Manchester Pension scheme with a generous employer contribution. You’ll enjoy some really great benefit’s too, for example, a great holiday allowance of 33 days which doesn’t include bank holidays or up to 3 efficiency days at Christmas, Costa Coffee on site, Free on-site Gym at Beaufort Road, onsite bakery products at Tameside One, dining experiences at out Restaurant at Tameside One, retail discounts, a cycle to work scheme, a cash health care plan via simply health and a savings club via the Manchester Credit Union. 

About us: Tameside College has an excellent reputation and this is a real opportunity for you to make a difference in people’s lives. We’re based in Ashton-Under-Lyne, Greater Manchester in a diverse and vibrant further education college that offers a wide range of courses including A level and advanced level vocational study programmes, Apprenticeships and adult courses up to degree Level. We aim to give all our students an exceptional experience. 

We believe in excellence and we back that up with high expectations, a superb working environment (as part of the Vision Tameside £100 million+ accommodation strategy) and outstanding teaching. We also believe that attending college is about more than achieving a qualification, important though that is. This is why we aim to give learners every opportunity to develop their full potential in a supportive and friendly environment. 

Tameside College is committed to safeguarding and promoting the welfare of all learners and expects all staff to share this commitment. Employment at Tameside College is subject to an Enhanced DBS (Disclosure & Barring Service) Check via the Disclosure and Barring Service and any post in regulated activity will also be subject to an additional barred list check. Tameside College will meet the costs associated with this. 

Please note Keeping Children Safe in Education 2024 guidance requires us to carry out an online search as part of our due diligence on shortlisted candidates. This is to enables us to identify any incidents or issues which we might want to explore at interview with you. Once shortlisting has taken place, this search will be carried out for all candidates who are invited to attend an interview. 

Come join us on our journey to outstanding! 

Recruitment Agencies: We are not utilising the service of recruitment agencies for this vacancy and will accept direct applications only. Any CV’s forwarded for this vacancy will be treated as a gift and not subject to your terms and conditions.