Fleet Administrator
ECG Facilities Services
Location: Blantyre
Summary
Established in 1994, ECG Facilities Services is a leading provider of Mechanical and Electrical (M&E) maintenance across the UK. With a strong presence in the commercial, retail and industrial sectors, ECG also delivers specialist services in water hygiene and managed services - operating 24/7, 365 days a year.
With over 30 years of industry expertise and a workforce of more than 400 employees, ECG operates nationwide from its headquarters in Blantyre, Glasgow, supported by strategically located offices across the UK. Now part of the Mecsia Group, ECG continues to set the standard in facilities maintenance through innovation, real-time technology, and an unwavering commitment to excellence.
At ECG, we value the strength that comes from a diverse team. We are proud to promote equality, embrace inclusion, and stand firmly against discrimination in the workplace.
Package & Benefits
Location: Blantyre
Salary: DOE
Hours: 40 hours per week
Company Benefits
- Family Friendly Pay
- Life Assurance
- 360 Wellbeing App - 24/7 access to GP appointments
- Death in Service Insurance
- Scottish widow pension
- Fertility Treatment Support Leave
- Paid Maternity Leave
- Paid Paternity Leave
- Gym & fitness discounts and other lifestyle discounts
- Employee refer-a-friend scheme
- Employee Recognition Scheme
- 25 Days holiday (excluding bank holidays)
Essential Duties & Responsibilities
- Day to day interaction with ECG Fleet Users, (our engineers technicians and managers), to ensure maximum up time and minimum downtime for our engineers and technicians.
- Working alongside the current Fleet Administrator to ensure all daily, weekly, monthly and ad hoc tasks are completed on time.
- Work alongside the existing Fleet Administrator in keeping all aspects of fleet management systems and processes up to date.
- Consolidation of Fleet Invoicing, ensuring invoices match actual vehicle usage and that costs are allocated to the correct cost centres.
- Consolidation of fuel expenditure, ensuring fuel spend is categorised correctly and allocated to the correct cost centres.
- Collation of accident & incident data, communication with Insurers & approved vehicle repairers, scheduling repairs where required, prompt reconciliation of accident/incident costs.
- Management of driver verification software application, parking software application and a number of different vehicle management software applications that are deployed by the business.
Skills & Qualifications Required
Knowledge & Understanding
- Ideally candidates would have some exposure to Fleet Management or Fleet Management Systems, Vehicle Servicing/Scheduling/Operations.
- 5 – 10 years’ experience in a similar or engineering environment.
Personal Qualities/Skills
- Detailed and highly numerate.
- Excellent communication skills both written & verbal.
- Ability to work on own initiative but also be a team player.
- Must have full UK drivers licence and must be confident driving LCV’s up to 3 tonnes in weight.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, colour, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability.
Need more info?
Lauryn will be happy to help!