Event Booking Coordinator

About WeBuyVintage

WeBuyVintage is one of the UK’s largest buyers of jewellery, antiques and collectibles. We run more roadshows than any other UK company - over 250 valuation events every month - bringing trusted experts face-to-face with customers across the country.

In less than two years, we’ve grown from a pub-table idea into an eight-figure business, and we’re on a mission to make WeBuyVintage a brand everyone recognises.

The Role

We are seeking a highly organised and detail-oriented Event Booking Coordinator to join our roadshow booking team. Our team book over 200 roadshow events a month in village halls, community centres and parish halls across the country. The successful candidate will be responsible for all admin tasks related to our roadshow events including researching and contacting venues, planning and organising our events, ensuring that all tasks are completed to a high standard allowing our roadshow events to run smoothly.

This role has the potential to expand into aspects of marketing including research of local advertising opportunities such as newspapers/ magazines, social media advertising and local campaigns.

Main Tasks & Responsibilities

Research

• From a targeted list of towns and villages research potential venues.
• Assess the likelihood of success in each venue assessing various factors such as the location, availability of parking, local knowledge of the venue.

Planning

• Using a quota for the number of events each week in a given area, plan potential areas to target considering distance between events, accessibility for our roadshow buyers.
• Plan your own time to ensure all tasks are completed and appropriate amount of time is spent contacting venues.

Communication

• Call venues to introduce the company and explain the roadshow concept.
• Communicate clearly to obtain key information around price, access, size of rooms.
• Check availability for roadshow times and book venues.
• Negotiate price with the rental of venues.
• Ensure all necessary permits and licenses are shared with venues.
• Serve as the primary point of contact for venues.
• Collaborate with other team members of the booking team and the wider office.

Organisation

• Log all booking information on required forms
• Organise local marketing posters for booked venues

Who We’re Looking For

You’ll be great in this role if you have:

• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• A proactive approach.
• Ability to work independently including ability to manage own time.

Qualifications & Experience

• Experience booking events
• High attention to detail
• Computer literate with data entry skills.

What You’ll Get

• 4-day working week (Monday to Thursday)
• Access to Bright Exchange - enjoy thousands of exclusive employee discounts and perks
• Employee Assistance Programme - confidential, 24/7 support for you and your immediate family, covering work, personal, and home life matters
• On-demand professional development - access to BrightHR’s online learning platform to build new skills and support your career progression
• Competitive pay
• Be part of a rapidly growing, friendly UK brand

The salary banding for this role is £25,000 - £27,000 p.a.