ICU Administration & Rota Co‑ordinator

ICU Administration & Rota Co

‑ ordinator – ICU Anaesthetics

Queen’s Hospital Burton

The Anaesthetic Department at Queen’s Hospital Burton is seeking a pro‑ active and enthusiastic individual to provide comprehensive administration/secretarial and rota co‑ordination support to the department. The successful applicant will join an established team, within a friendly and supportive environment.

This is a varied and well‑ established role, providing essential administrative support to the department. The post holder will have responsibility for the timely production and maintenance of medical rotas, supporting the management of leave and activities for ICU Consultant and Doctor team as well as working with other rota co-ordinators.

The role also includes general secretary/administration duties. Responsibility for supporting the post ICU Clinic, including associated coordination, and typing, will follow. The post holder will also support the typing of anaesthetic clinic documentation using

Medisec and the critical care ICNARC related audit work as required.

The successful applicant will be an experienced secretary or administrator, with excellent organisational and administrative skills, and demonstrable experience in medical rota co‑ordination. The role requires a methodical approach, attention to detail, and the ability to work collaboratively with clinical and administrative, nursing and management colleagues.

Audio/Other transcription of complex discharge summaries, medical reports, letters, meeting actions and minutes etc.

Typing daily Critical Care admission and discharge summaries.

Support with Critical Care ICNARC patient and unit related audit work.

Manager access on ESR to facilitate staff terminations, and staff changes affecting hour changes, departmental moves, maternity/paternity leave, sabbaticals, and staff retiring & returning to work.

To undertake any duties arising, which may reasonably be considered within the scope of this post.

Access and retrieval of data using the various systems.

Provides and receives complex / sensitive information which requires understanding, tact & diplomacy. To undertake any duties arising, which may reasonably be considered within the scope of this post.

Arranges a variety of meetings, participating in meetings taking timely minutes and points of action. Ensures actions are progressed with future agendas planned. Takes minutes of sensitive HR meetings / sickness reviews.

Responsibility for the production and maintenance of medical rotas for departmental Consultants and Doctors, supporting the management of leave and activities.

Support with Critical Care ICNARC patient and unit related audit work.

Closing date of applications: 20 July 2026

Interview date: 03 August 2026

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In Return We Will Offer

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

For further details / informal visits contact: Name: Vic Agar Job title: Service Manager Email address: ***email_hidden*** Telephone number: 07385 493337