Premium Event Coordinator

About WeBuyVintage

WeBuyVintage is one of the UK’s largest buyers of jewellery, antiques and collectibles. We run more roadshows than any other UK company - over 250 valuation events every month - bringing trusted experts face-to-face with customers across the country.

In less than two years, we’ve grown from a pub-table idea into an eight-figure business, and we’re on a mission to make WeBuyVintage a brand everyone recognises.

The Role

We are looking for a Premium Events Coordinator to take ownership of WeBuyVintage's premium event bookings. This role is responsible for sourcing and booking prestigious venues, planning every aspect of the customer experience, and ensuring each event is delivered to the highest standard.

Working closely with Operations, Marketing and our Buying Teams, you'll coordinate everything

from venue contracts and logistics through to on-the-day execution. As WeBuyVintage

continues to grow its nationwide programme of 250+ roadshow events each month, you'll play a

key role in creating memorable, premium customer experiences that reflect our trusted brand.

Main Tasks & Responsibilities

• Source, negotiate and secure premium venues across the UK
• Build long-term relationships with stately homes, historic estates, country houses and other exclusive locations
• Plan and manage event schedules from booking through to completion.
• Coordinate with the Marketing team to ensure every event is promoted across digital, social media, email and print.
• Produce detailed event plans, timelines and logistics.
• Liaise with internal departments to ensure staffing, equipment and branding are organised.
• Coordinate external suppliers including catering
• Ensure every venue meets WeBuyVintage's premium brand standards.
• Attend selected events to oversee delivery and resolve any issues on the day.
• Review event performance and recommend improvements for future roadshows.
• Manage venue budgets and negotiate competitive commercial terms.
• Ensure health & safety and venue compliance requirements are met.

Who We’re Looking For

You’ll be great in this role if you have:

• The ability remain calm and focused under pressure.
• A creative and solutions-focused attitude.
• Excellent organisational and project management skills
• Experience delivering outstanding customer experiences.
• A strong eye for detail.
• The ability to work independently and be self-motivated
• A positive, collaborative attitude

Essential

Qualifications & Experience

• A track record of organising premium events or venue management.
• Proven negotiation and relationship-building abilities.
• Demonstrable experience managing multiple projects simultaneously.
• Excellent communication skills.
• Commercial awareness and attention to detail.
• Comfortable travelling throughout the UK.
• Full UK driving licence

Desirable

• Experience working with luxury brands or premium customer experiences.
• Marketing campaign coordination experience.
• Knowledge of hospitality or event management software.
• Budget management experience

What You’ll Get

• 4-day working week (Monday to Thursday)
• Access to Bright Exchange - enjoy thousands of exclusive employee discounts and perks
• Employee Assistance Programme - confidential, 24/7 support for you and your immediate family, covering work, personal, and home life matters
• On-demand professional development - access to BrightHR’s online learning platform to build new skills and support your career progression
• Competitive pay
• Be part of a rapidly growing, friendly UK brand