Executive Assistant

Job Title: Executive Assistant

Band: 5

Location: The Christie NHS Foundation Trust, Manchester

Division: Trust Administration

Contract: Full-time (37.5 hours per week)

Working Pattern: Monday–Friday

Hybrid Working: Up to 2 days working from home, subject to business needs

At The Christie, our values of Making a Difference, Acting with Kindness and Connecting with People are at the heart of everything we do. This role offers the opportunity to work closely with senior leaders, contribute to the delivery of world-class cancer services and develop your career within a supportive and inclusive organisation.

The post is offered on a full-time basis (37.5 hours per week, Monday to Friday), with hybrid working available for up to two days per week, subject to service demands. Working hours are between 8.30am - 5pm (to support the office rota).

We Are Seeking An Individual Who Demonstrates

• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• A proactive and flexible approach to work
• The ability to prioritise competing demands and meet deadlines
• High levels of discretion and confidentiality
• Strong attention to detail and accuracy
• A customer-focused mindset with a professional manner
• Confidence working with senior stakeholders and external partners
• Excellent IT skills, including Microsoft Office applications
• A commitment to continuous improvement and finding more efficient ways of working
• The ability to remain calm and effective under pressure

We are seeking a highly organised and proactive Executive Assistant to join our Trust Administration team. This is an exciting opportunity to work closely with Executive Directors, providing high-quality, confidential administrative support in a fast-paced and professional environment.

The Executive Assistant Will

• Provide comprehensive administrative and secretarial support to Executive Directors
• Manage complex diaries, appointments and meeting schedules
• Coordinate meetings, agendas, papers and follow-up actions
• Act as the first point of contact, handling enquiries professionally and efficiently
• Prepare, draft and manage confidential correspondence, reports and documentation
• Arrange travel and accommodation in accordance with Trust policies
• Maintain accurate records, databases and administrative systems
• Support the management of ESR processes and meeting room bookings
• Build effective working relationships with internal and external stakeholders
• Ensure information is handled securely and confidentially
• Support projects and initiatives across the Trust Administration function
• Identify opportunities to improve processes and administrative efficiency
• Contribute to the delivery of a high-quality and responsive support service to Executive Directors

The Christie is one of Europe’s leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.

We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.

We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.

For further details / informal visits contact: Name: Paulette Eckersley Job title: Service Manager Email address: ***email_hidden*** Telephone number: 07483 494 599