Finance & Administration Assistant (Part-Time)

Role: Finance and Administration Assistant

Location: Glasgow, Scotland

Start Date: ASAP

Hours: Part time (16 hours a week. 10am to 2pm for 4 days)

Compensation: £30 - £35k per annum pro rata

Key Words: Finance; Administration

• Right to work in the UK.

• Minimum two years’ experience in similar role.

• Strong organisational skills.

• Excellent communicator.

• Proficient IT skills (MS office)

• Diligent and details orientated.

• Bookkeeping experience.

We are seeking a Finance and Administration Assistant to join our growing team. This is an

office-based role with the opportunity to choose core hours and ideally suited for a professional

looking for a part-time position. Your primary role will be to support the Finance Manager in the

• Compliance and Legal – Framework Compliance, NDAs and contract filing

• Contract/Project Administration

• Finance – Raising Purchase Orders, checking and logging invoices on Xero

• Office Management – Utilities, business rates, insurance, rent

• Managing company inventory and promotional stock

• HR – BPSS and Security Clearances

• HR – Company policies

• Health and Safey Compliance

• Support team members on providing various information and documentation

• Perform miscellaneous duties as requested

Company Profile

Exotopic is a UK-based consultancy and engineering company operating at the intersection of advanced technology, national capability and real-world delivery. We work across the space, quantum, defence, security and adjacent deep-tech sectors, supporting organisations to take complex technologies from concept through to operational use. Our work spans business acceleration, engineering, systems design, regulation, commercialisation and programme delivery, with a particular focus on high-assurance and mission-critical environments. Exotopic frequently operates at early- and mid-stage programme maturity, helping customers solve technically challenging problems where requirements are evolving and constraints are real. We are a small, fast-growing company with a strongly hands-on, problem-led culture. Team members are trusted to take ownership, exercise sound engineering judgement and deliver tangible outcomes, while working collaboratively and with discipline in secure and regulated contexts.