Academy Recruitment Coordinator

Who We Are

Founded in 1882, Tottenham Hotspur is an iconic English football club, playing in the Premier League and Women’s Super League. From North London to the world, our fanbase spans continents, cultures, and generations. Spurs is a club that’s always dared to push boundaries, breaking new ground and rewriting history.

We offer world-class facilities: In 2019, we opened our state-of-the-art Stadium, a £1 billion landmark that’s the beating heart of North Tottenham’s transformation. More than just a football ground, it’s an engine of change — creating 4,000 jobs and injecting £300 million into the local economy every year.

We’re at our brightest when we’re all together. Our Club, our teams, our community.

There is only one Hotspur. Tottenham Hotspur.

The Role

To support the operations and logistics of the Academy Recruitment department. The Academy Recruitment Administrator is responsible for overseeing the daily administration of the Recruitment Department. They are responsible for ensuring all trialists registrations are completed in full compliance with PLYD rules. They support the Head of Academy recruitment with tracking the deployment of scouts, managing scout reports, and ensuring all travel and accommodation provisions remain in budget.

Key Responsibilities

• Send and manage fixture responses/requests for Scouts
• Co-ordinate Scout ticket requests U9-U18
• Track Scouts fixture coverage across the course of the season
• Liaise with Scouts regarding game confirmations and changes to games
• Co-ordinate travel for national Scouts
• Booking Scouts’ accommodation, travel and logistics; maintain accurate financial records and tracking against budget throughout the season
• Support the Academy Operations & Administration department with new Schoolboy registrations
• Support the Head of Academy Operations & Administration and the Club Football Secretary with new Scholar signings
• Coordinate and attend Recruitment departmental meetings; ensuring accurate minutes are recorded and distributed
• Support the Operations & Administration department with CPD records for Recruitment
• Coordinate Recruitment CPD
• Liaise with the HR department to ensure all Scouts have appropriate DBS and safer recruitment checks
• Support the Operations & Administration department with maintaining personnel files for Recruitment staff
• Ensure all club Recruitment staff and part-time scouts are registered on PL CPS intranet system
• Assist the Head of Academy Recruitment with budget planning and tracking
• Complete all trial related paperwork for incoming trialists, ensuring full compliance with PL YD Rules and clear internal comms to the MDT on trialist whereabouts
• Assisting with kit and business cards, onboarding for Academy recruitment
• Ensuring accurate tracking of trialist ensuring full compliance with PL YD Rules and clear internal comms to the MDT on trialist whereabouts
• Oversee the administration and logistics of trialist inductions, reviews and feedback timelines

Safeguarding Responsibilities

• Have a duty to safeguard and promote the welfare of children and young people
• Act in accordance with the organisation’s safeguarding policies and procedures at all times
• Be alert to signs of abuse, neglect, or safeguarding concerns and report these appropriately
• Maintain professional boundaries and act as a positive role model when working with or around children
• Attend safeguarding training as required and keep knowledge up to date

Person Specification

Qualification

Essential

• Educated to GCSE level, minimum grade 7 in English & Math (or equivalent)

Desirable

• Educated to degree level

Skills & Experience

• Experienced in an administrative role within an elite sports organisation or similar environment
• Ability to plan and organise schedules, meetings and take formal minutes.
• Experience of working under pressure and to tight deadlines in a fast-paced office environment
• Highly developed communication and interpersonal skills
• Excellent organisational and time management skills
• Excellent IT skills, including Outlook and Excel

Personal Attributes

• Proactive, flexible, trustworthy, dependable and reliable
• A skilled communicator and a relationship builder
• Meticulous attention to detail
• A good team player, but also able to work autonomously
• Ability to form and maintain appropriate relationships and personal boundaries with children and young people

Safeguarding & Recruitment Statement

Safeguarding is fundamental to the success in all that we do. The Club follows a Safer Recruitment process for all roles. Successful candidates are to be reminded they would be subject to proportionate background, DBS and reference checks as required.

We welcome applications from anyone regardless of age, disability, gender, race, or ethnic and national origins, religion or belief, or sexual orientation.

Reasonable Adjustments

We are committed to providing an inclusive and accessible recruitment process and will make reasonable adjustments at any stage of the application or interview process to support candidates with disabilities or specific needs. Please let us know if you require any adjustments so that we can ensure you have a fair and positive experience.

Please note that we reserve the right to close this vacancy early should we receive a high volume of applications or due to business needs, so early applications are encouraged.