Estates & Facilities Administrator

Keep Our Campus Running. Support Every Experience.

Join Oaklands College as an Estates & Facilities Administrator and play a vital role in ensuring our campuses remain safe, efficient, and inspiring environments for students, staff, and visitors.

This is an exciting opportunity to support the day-to-day operations of a busy estates function while developing your skills in facilities management, compliance, and operational coordination.

You will provide essential administrative and operational support to the Estates & Facilities team, helping to coordinate maintenance, manage contractors, and ensure compliance across multiple College sites.

This role is central to delivering a high-quality environment that supports teaching, learning, and the wider College community.

Day to Day Impact

Facilities Coordination & Operations

• Support the coordination of planned and reactive maintenance across sites

• Liaise with contractors, suppliers, and service providers

• Assist in managing facilities services such as cleaning, security, waste, and grounds

Administration & Systems

• Maintain accurate records of maintenance schedules, compliance logs, and assets

• Process purchase orders, invoices, and track budgets

• Manage documentation, filing systems, and supplier records

• Use maintenance and asset systems to monitor tasks and actions

Health, Safety & Compliance

• Support compliance with health & safety and statutory requirements

• Maintain documentation including risk assessments and safety records

• Support inspections, audits, and reporting of incidents or hazards

• Assist with fire safety checks and emergency procedures

Customer Service & Collaboration

• Act as a first point of contact for facilities-related queries

• Provide excellent customer service to staff and stakeholders

• Support room bookings, office moves, and event setup

• Work collaboratively across departments to ensure smooth operations

Is This You?

Qualifications

• Good standard of education including English and Maths

• Relevant administrative experience in a busy environment

Experience & Skills

• Strong organisational skills with the ability to manage multiple tasks

• Excellent communication and interpersonal skills

• Experience using Microsoft Office (Word, Excel, Outlook)

• High attention to detail and accuracy

• Experience working with contractors or in facilities (desirable)

Attributes

• Proactive, reliable, and able to work independently

• Flexible and adaptable to changing priorities

• Strong problem-solving skills

• Positive, professional, and customer-focused

• Team player committed to supporting others

• Committed to safeguarding and wellbeing

Working for Oaklands

We want you to feel valued, supported, and inspired in your role. When you join Oaklands, you can expect:

• Generous holiday allowance – 30 days plus bank holidays

• Local Government Pension Scheme

• Free onsite parking

• Access to onsite gym and wellbeing support

• Cycle to Work scheme

• Ongoing CPD and development opportunities

• Supportive and collaborative team environment

Oaklands College is committed to safeguarding and promoting the welfare of young people and vulnerable adults. All appointments are subject to an Enhanced DBS check.

We are proud to be a Disability Confident Employer and welcome applications from all backgrounds.