Legal PA

Location : Leeds, Exeter

Hybrid

THE DIVISION

Our Corporate and Commercial department has a varied mix of work across both the public sector and private clients, predominately in sectors including health, local government, emergency services and social housing. We advise on projects from “cradle to “grave”. We design and structure projects. We advise on operational issues. We advise on termination and expiry issues. We also advise on the full range of disputes that can arise out of procurements including procurement disputes, design and construction disputes, operational disputes particularly in relation to payment disputes and fire safety disputes and termination disputes.

THE ROLE

The Legal PA's principal role is to provide Lawyers with the support they need to provide legal services to clients and help them maximise the amount of time they are able to spend on fee-earning and other essential tasks by assisting in the management and execution of their day to day workload.

Main Duties And Responsibilities

The main duties of a Legal PA will include, but are not limited to:

• Managing diaries, ensuring they are up to date and reminding lawyers of meetings etc on a daily basis;
• Arranging meetings, booking conference rooms, refreshments, checking rooms prior to meetings etc and liaising with other attendees, both internal and external;
• Organising travel arrangements, booking and confirmation of reservations and dealing with related invoices;
• Photocopying, printing, organising couriers, sending out of letters, faxes etc;
• Opening and closing of files, including running conflict checks, obtaining and verifying ID, electronic filing, record keeping and archiving of files;
• Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
• Monitoring post and/or e-mails and dealing with as appropriate and ensuring that all client related correspondence is passed on to an appropriate fee-earner if the relevant person is out of the office;
• Liaising with business support departments on behalf of lawyers as required;

Entering, maintaining and updating client details and relevant information of the firm's CRM system;

• Assisting lawyers in the billing and credit control process;

SKILL SET

• PA experience
• Advanced knowledge of CRM, Microsoft Word, Outlook, Excel, PowerPoint, Visual Files, Winscribe and the Internet
• Excellent communication, organisational and team skills
• Excellent attention to detail
• Flexible and dependable, able to take the initiative
• Conscientious & approachable
• Quickly builds respect and trust
• An ability to build a good knowledge of Capsticks, its departments, key personnel, clients, procedures and business practices

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential. Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.

We will make reasonable adjustments to our application and interview process to ensure that you have the best chance of success. We understand that there's not a "one size fits all" approach to adjustments so our team will work with you individually to understand more about your requirements. If you have any questions please contact our Recruitment team on: (***email_hidden***)