Secretary INTERNAL

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY BETSI CADWALADR UNIVERSITY HEALTH BOARD

Make a difference behind the scenes of patient care

We are looking for a highly organised and proactive Secretary to join our Pharmacy & Medicines Management team. This is a pivotal role supporting the Director of Pharmacy and a large, fast-paced team of over 100 staff.

If you thrive in a busy environment, enjoy coordinating complex workloads, and take pride in delivering high-quality administrative support, this could be the perfect opportunity for you.

We are seeking someone who is:

• Experienced in delivering high-level administrative or PA support.
• Confident using Microsoft Office (Word, Excel, PowerPoint).
• Highly organised, with excellent time management and prioritisation skills.
• A strong communicator with outstanding customer service skills.
• Able to work independently and manage competing demands.
• Professional, adaptable, and discreet when handling sensitive information.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Main duties of the job

In this varied and rewarding role, you will:

• Provide a high-level secretarial and administrative service to senior pharmacy leadership
• Act as a key point of contact for internal and external stakeholders
• Manage complex diaries, meetings, agendas, and minute-taking
• Coordinate reports, correspondence, and presentations using Microsoft Office
• Support recruitment processes, including arranging interviews and onboarding
• Oversee staff records, annual leave, and sickness systems (ESR)
• Organise training events, meetings, and team activities
• Supervise and support Band 3 administrative staff
• Ensure smooth day-to-day running of the pharmacy admin office

You will be trusted to work independently, prioritise effectively, and handle confidential matters with discretion.

Ready to apply?

If you are ready to bring your organisational skills, attention to detail, and professionalism to a role where you can truly make an impact, we would love to hear from you.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find full job description and person specification within supporting documents or please click "Apply Now" to view in Trac.

Person specification

Qualifications And/or Knowledge

Essential criteria

• RSA III/NVQ 3 Qualification or equivalent
• GCSE/ GCE at grade C or above including English and Maths
• Diploma in Office administration or demonstrable knowledge and experience to diploma level

Desirable criteria

• NVQ or equivalent in Administration
• Certificate in supervision or management

Experience

Essential criteria

• Experience of using Microsoft office package including Word, Excel and PowerPoint
• Experience at a high level of providing a comprehensive administrative/PA service
• Experience of setting up and using filing/IT systems

Desirable criteria

• Previous experience of working as Administrator / PA to an Executive Director or equivalent
• Previous experience of working within the NHS

Aptitude And Abilities

Essential criteria

• Ability to work unsupervised and make decisions
• Organisation skills
• Good command of English both written & verbal

Desirable criteria

• Ability to produce Reports
• Experience of producing graphs and statistics