Medical Secretary

We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

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Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email ***email_hidden***

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health Board

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.

Job Overview

To provide comprehensive secretarial and administrative support to the Consultant Psychiatrists, Service Managers and Medical Staff and to provide support and cover for colleagues in response to service needs.

This post is secondment for 12 months to meet the needs of the service.

If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.

Main duties of the job

To complete all secretarial work in a timely and efficient manner, as requested by the Consultant Psychiatrists, other medical staff, and Clinical Team Managers. This will include audio-typing, word processing and data entry.

• To maintain the diaries of the Medical Team and the Clinical Team Managers, ensuring that they can be contacted at all times on urgent matters.
• To assist in the organisation of the Consultant’s and Clinical Team Manager’s clinical managerial responsibilities and in the administration of the department.
• To maintain an effective filing system, and to file papers into health records as appropriate, in accordance with the health record keeping standards.
• To assist Consultants with the provision of information and administrative support for clinical and medical audit activity.
• To ensure the efficient input of data onto the service prescribing database in order to produce prescriptions, and the printing of same. To include the accurate recording of all prescriptions for sending to relevant pharmacies.
• To assist in the training and development of other secretarial and administrative staff, as required by the Service Administration Manager.
• To undertake other relevant duties as required by the Service Administration Manager. This may include specific projects and tasks directly related to the work of the Division.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Qualifications & Knowledge

Essential criteria

• English Language GCSE `O` level or equivalent. Knowledge of secretarial procedures and systems, the majority of which are non-routine, acquired through training and experience to Vocational Level 3 or equivalent; PLUS knowledge of specialist medical/ terms, organisational policies and procedures and knowledge and experience to deal with non-routine issues such as problem solving for an area of work or developing alternative or additional procedures equivalent to Diploma level knowledge and experience Advanced keyboard skills RSA 11/111 Typing or equivalent demonstrable level of skill
• Previous experience of working as Secretary

Desirable criteria

• Studying toward Medical Secretarial Qualification
• NHS experience and experience of working as a Medical Secretary

Skills

Essential criteria

• Ability to communicate well with all levels of staff and members of the public, Knowledge of Medical Terminology and audio transcription

Desirable criteria

• Ability to speak Welsh