Digital Post Team Clerk - Facilities

Basis

Part time

Job category/type

Business Support

Date posted

25/06/2026

Job reference

HJ0480

This vacancy is open to direct applications only, no approaches via recruitment agencies will be accepted at this time. Background

Hugh James is a leading, full-service law firm. The firm’s headquarters is located at Two Central Square in Cardiff. Central Square is Wales’ premier office location in the heart of Cardiff’s growing business district.

The office provides a premium environment for both clients and staff, including a dedicated client floor where we welcome visitors and host events.

The role

An opportunity has arisen within our early morning post team for a Digital Post Team Clerk to accurately open, process, digitise and distribute all incoming post.

This role plays a key part in ensuring physical correspondence is efficiently converted into digital format and accurately input into our computer systems to support the firm’s departments.

Duties include

• Sorting all daily incoming post from both DX and Royal Mail
• Opening, date stamping and preparing post for digital processing
• Scanning mail into the firm’s document management systems and accurately indexing and inputting information
• Forwarding digitised correspondence to the appropriate departments and individuals via internal systems
• Sorting post in departmental order where required
• Delivering physical post to relevant people or departments
• Assisting with special deliveries and recorded mail
• Supporting with unreferenced or misdirected post, ensuring accurate system updates

The succesful candidate will have strong IT skills, excellent attention to detail and the ability to accurately process high volumes of work, with confidence in using computer systems and digital document handling tools.

Life at Hugh James

We never shy away from a challenge

We are a leading, full-service UK law firm. Since our beginning, we have been led by the things that matter. We care about fighting for the right outcomes. Solving the seemingly unsolvable. Protecting businesses, individuals and livelihoods. Supporting our people, our communities. Safeguarding our planet. Looking for a way forward? At Hugh James, challenges of all sizes are readily accepted.

The Hugh James difference

Our law firm has always been guided by the idea that self-belief is just as important as skillset. Our pursuit of righting wrongs and protecting what’s important keeps us driving forwards. It’s in our roots! We won’t stop until we find the answers; the outcomes that are needed.

We are focused on the work we do, the business we run, and our culture. Our entrepreneurial spirit has taken us from humble beginnings to a strong presence across the UK with offices in Cardiff, London, Manchester, Southampton and Plymouth servicing clients from businesses, individuals and banks to public sector organisations, property companies, education establishments and utilities providers. Our collegiate culture, our forward-looking ethos, our values serve to make us bigger, better, bolder than ever before.

A positive force in the community

Our work with charities on a local and national level plays a huge part in our day-to-day lives. We work with a large range of charities, some of which we support through fundraising, donations, volunteering and others we partner with where our areas of work cross paths. Staff, clients everyone comes together through a shared passion to do good in the community and support those in need.

Minimum of 25 days holiday plus bank holidays

Two Corporate Social Responsibility days

Birthday day off

Death in service equivalent to twice annual salary

Auto enrolment pension scheme

Hybrid working

Employee Assistance Programme

Discounts for local businesses

Professional fees paid (subject to requirement for your role)

Employee recruitment incentive scheme

Hugh James is an equal opportunities and disability confident committed employer.

Thank you for taking the time to consider this opportunity. If you have questions, please contact Jack Osborne.

We reserve the right to close our vacancies earlier than the given deadline if we receive sufficient applications for the role