Regional Administrator

Bridges is looking for an Administrator to work from our Maidstone office.

This role will bring value to the business through the support of Project Managers in the successful delivery of projects across the region.

At Bridges we are more than Engineers

We are listed on the Sunday Times Top 100 Places to Work 2024.

As a team we shape and support engineering and construction for our clients who in turn touch the daily lives of millions of people across the UK. We have a large diverse team of talented Safe & Happy People, combining their strengths and ambition to bring innovation and evolution which ensures Sustainability for all stakeholders.

Across our key sectors – Water, Power, Energy and Aggregates, and supported through our regional office network supported by our manufacturing hub located in the heart of Somerset which forms part of our 60,000ft head office complex – we deliver diverse and interesting projects and programmes throughout UK infrastructure.

Our projects range in value from £5k to £15m, taking the role of Principal Contractor and Principal Designer on various schemes, and supporting our valued Tier 1 contractor clients in a subcontractor and off-site manufacturing capacity.

Key Responsibilities

Project & Delivery Support

• Produce and maintain project folders, construction Health & Safety folders and associated project documentation.
• Manage and upload documentation to client systems including Twexnet, ProjectWise, BCDE and SharePoint.
• Control and issue project documentation including:
• Issued drawings and documents
• As-built drawings
• O&M manuals
• Testing and commissioning documentation
• Coordinate and collate Operation & Maintenance (O&M) manuals, including management of external suppliers.
• Host and record regional labour allocation meetings.
• Attend project handovers and client meetings, taking accurate notes and recording actions.
• Support project teams with:
• Cost-to-complete documentation
• Procurement schedules
• Meeting minutes
• General administrative tasks

Office & Operational Administration

• Arrange accommodation for project delivery teams within agreed budgets and timescales.
• Liaise with staff, accommodation providers and Finance teams to coordinate bookings and payments.
• Ensure van files and vehicle inspection records are maintained.
• Coordinate weekly H&S audit documentation and distribution.
• Ensure office documentation, safety notices, policies and insurance records remain current.
• Maintain office supplies including stationery, IT equipment and first aid kits.
• Support the Regional Manager with meetings, training sessions, client events and office administration.
• Assist with procurement activities using the company corporate card.

Requirements

Experience & Knowledge

• Previous experience in an administrative or coordination role.
• Strong working knowledge of Microsoft Office packages, particularly Excel, Word, PowerPoint and Outlook.
• Confident and professional telephone and communication skills.
• Experience managing documentation and multiple priorities in a busy environment is desirable.

Core Skills & Competencies

• Strong organisational and multitasking abilities.
• Excellent communication skills across all mediums.
• Reliable, flexible and highly committed.
• Strong attention to detail and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• Team player with a positive and approachable attitude.
• Honest, professional and enthusiastic approach to work.

Benefits

BENEFITS OF WORKING FOR BRIDGES

RoSPA Gold Medal winner, Bridges - is an excellent company to work for and a great place to develop your career. Our goal is to exceed the very highest standards and ensure our people work in a culture of health, safety and well-being.

We are currently holders of the Armed Forces Covenant Gold Award, which reinforces our commitment to supporting the armed forces community.

We are a family-run business with a friendly and welcoming culture, and we are dedicated to helping our employees learn, develop, and achieve success - along with us and throughout their careers.

Bridges also offers an excellent benefits package:

• Competitive salaries
• Health cash plan with Healthshield
• Standard Life Pension Scheme - 5.5% company contribution
• Life Assurance Scheme
• Employee Discount Scheme
• Bike 2 Work scheme
• Training and development opportunities
• Employee referral scheme - £1,000 if you successfully introduce someone
• Employee recognition schemes
• Enhanced Maternity and Paternity pay

When you join us, you’ll be part of our exciting journey.

Wherever your journey begins with us, through mutual engagement, we’ll make sure you are supported and invested in. We believe in ‘team bridges’ and leadership at all levels with our guiding principles: Safe People, Happy People, Sustainable Business.

Come and be part of our team!

Bridges is an equal-opportunity employer and is committed to ensuring equality and diversity within the workplace