[260624B] AP Administrator

Post: AP Administrator

Location: ACE Exeter, 1a Pinbrook Industrial Estate, Chancel Lane, Pinhoe, Exeter, EX4 8JU

FTE Salary Range: NJC Grade D Pt 8 - 14; £26,824 - £29,540

Actual Salary Range:£10,322 - £11,367

Contract Type: Permanent, part time, term time only (39 weeks per year)

Contract Hours: 16 hrs per week,

For this role we are open to discussing the possibility of reduced hours, job share, compressed hours, or staggered hours. Please wait until the job offer stage before asking us about flexibility, and we will explore what’s possible for the role

To see more about the school please see our applicant pack - ACE Schools Applicant Pack

Job Purpose

Responsible to the Operations Manager the Alternative Provision Administrator works as part of a small team of teachers and teaching assistants at the ACE Schools site for pupils with complex needs including social and emotional difficulties, with at times challenging behaviour to ensure the smooth running of the base covering all administration and some reception, finance and compliance duties.

Desired Skills

The ideal candidate will be one who wants to undertake a key role within a fast-moving environment and who understands the needs of our pupils. We are looking for an ambitious and motivated person who will join our team and make the role their own and have a positive impact on the administration of this site.

Candidates should have experience of working within a busy school environment and the skills, knowledge and experience of dealing with a range of challenges relating to administration, finance, estates, health and safety and compliance.

The person should have excellent communication skills and attention to detail as the area administrator will be the main contact point between the site and the Trust Estates team. They will need to be able to manage their time effectively and manage staff, contractors and issues remotely.

General Duties

• School Administration - Supporting the efficient running of the school base by providing administrative support for the Head of Provision, Lead Teacher and Pastoral staff including, review day and other letters, filing, shredding and data entry, answering routine telephone calls and face to face enquiries, being the first point of contact for visitors and deliveries, helping the base staff with general HR queries, printing and resources.

  Estates Compliance Support- managing the administration of health and safety and building matters to include reporting repairs, arranging for routine compliance checks to be completed, programming new ID cards, point of contact for caretaker and contractors, management of online compliance logs, first aid stock, Compliance posters on site.

• Financial/Purchasing administration - processing orders and invoices using the school online financial systems, managing goods receipts, liaising with the Trust finance team.

• Exams administration support - liaising with the exams officer to ensure compliance with receipt, handling, storage and dispatch of exams materials.

• HR functions- responsible for validating new supply and contract staff documentation as part of the onboarding process and work with the Operations Manager to ensure all HR compliance activities are completed in line with recruitment policies. Liaising with supply agencies and managing booking and expenses for agency staff.

About the School

Welcome to ACE schools. At ACE we are proud to provide education to young people aged from 4-16 who are not currently accessing mainstream or special school provision.

Our school supports young people from all over the region with provisions in Cornwall, Plymouth and Exeter. Our school prides itself on providing a trauma informed approach to all of our young people ensuring that everyone’s learning is tailored to them as individuals.

Our provisions are tailored to the specific needs of our young people with highly trained staff delivering group teaching, one to one support, and outreach into the community ensuring that we have an adaptability that makes us specialists in our field.

About the Trust

We are a family of schools working in partnership for the benefit of all our pupils and students. We believe our charitable aim, to advance education, is best achieved through collaboration, both within the Trust and beyond.

We operate 21 academies across Devon, Cornwall, Dorset, Gloucestershire and Wiltshire, serving learners aged 3 to 19. Alongside our primary, all-through and technical provision, we are proud to include a strong and integral network of seven special schools and one alternative provision setting.

These settings are a vital part of our community, providing inclusive, high-quality education for pupils with a wide range of needs, including complex learning profiles, autism, and social, emotional and mental health needs, as well as those who benefit from a more personalised approach. Together, we are committed to helping every young person thrive.

Those we recruit those who can demonstrate that they share our values, are highly motivated to work with colleagues, within and beyond their school, to continuously develop their skills and pursue professional excellence.

Next Steps

If you think this role may be for you and want to be involved at this exciting time in our development and have any questions about the position, please get in touch by calling the Recruitment team on 07759365064 or emailing us at ***email_hidden***.

Closing date: for applications is 2rd July 2026

Interview Date: Interviews are provisionally booked for 13th July 2026

To apply for this opportunity, please complete our online application form by clicking ‘apply now’ on the advert.

We reserve the right to interview and appoint prior to the closing date. Therefore, an early application is strongly advised.

Opportunities and Benefits

We offer a competitive salary plus LGPS pension, great career progression and development opportunities, access to our Employee Assistance Programme with many other benefits. We’re proud of how we support our staff in order that you have high levels of job satisfaction, are aware of the difference you are making for the children and families you work with and can see your contribution towards our community. There are regular opportunities for professional development and training, and a wider community of staff to network with within Reach South Multi Academy Trust. You will have the chance to visit other local schools, work alongside a range of outside professionals and take part in a variety of e-learning and face-to-face training.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Each post is subject to an enhanced DBS check.

Reach South Academy Trust has an Equal Opportunities Policy for selection and recruitment. Applicants are requested to complete the Equal Opportunities Monitoring section of the application form before submitting.