Part Time Home Administrator - Belinda Ferrison House

Vacancy: Part Time Children’s Home Administrator

Location: Northampton – NN1

Contract: Permanent, Part-Time, 10 hours per week

Salary: £13.45 per hour (£6,994 per annum)

Homes2Inspire Ltd are proud to be a part of Shaw Trust Group, a charity helping to transform the lives of young people and adults across the UK. At Homes2Inspire, we are passionate about what we do, as one of the country’s top Children’s Home providers, we strive for excellence in the care we provide, ensuring our children and young people are safe and supported day-to-day.

Vacancy

We are seeking a highly organised and detail-oriented Administrator to provide day to day administrative support to our care leavers team in Northampton – NN1. Our care leaving team support young people between the ages of 17 – 21 with advice, support and mentoring to help and support in their transition into adulthood.

You will be required to work 10 hours per week; days to be worked can be discussed and agreed with the home manager. You won't just be handling paperwork you'll be the crucial link that ensures our service operates efficiently, safely, and compliantly, allowing our care staff to focus entirely on the young people.

Key Role & Responsibilities

Your position is critical in the smooth running of the service, supporting the management team in delivering day to day administrative tasks including:

Conduct and monitor critical staff compliance checks, including Enhanced DBS status checks and Driver Licence checks, ensuring all records are accurately logged on the Charms Management System.

Monitor staff training compliance and assist with the timely submission of the monthly payroll return by collecting and checking shift data.

Maintain clear and accurate records of all maintenance work and complete administrative tasks related to quality assurance.

Manage the petty cash system and reconcile credit card expenditure according to strict financial procedures, ensuring absolute transparency and accountability.

Raise purchase orders and efficiently manage the invoicing process to ensure external contractors and suppliers are paid promptly.

Ensure children's allowances are allocated and available on required days, and monitor their spend, escalating any concerns to the Manager.

Coordinate and accurately minute key meetings and ensure timely archiving of service paperwork in line with data protection regulations.

Serve as a key point of contact, liaising effectively with external agencies and suppliers as required.

Support with visitors who come to the service, ensuring correct Identification to ensure the safety of our young people.

What We Are Looking For

Previous, proven experience in a busy office administration role.

Excellent written and verbal communication skills

Outstanding organisational and time-management abilities, and a meticulous, detail-oriented approach.

The ability to work on your own initiative, problem-solve, and prioritise deadlines while maintaining a resilient, calm, and empathetic approach in a high-pressure environment.

A commitment to safeguarding and promoting the welfare of children and demonstrating integrity and accountability in all actions.

GCSEs (or equivalent) in Maths and English.

Our Benefits and Rewards

We are committed to supporting our staff as they support our young people. Our benefits package is designed to help you thrive:

Competitive annual leave with the option to purchase additional leave.

Comprehensive training and career development pathways.

Employee Assistance Programme (EAP) and wellbeing support.

Unum Healthcare - App-based access to healthcare reimbursements, mental health support, remote GP, and wellbeing perks

Aviva Digicare - Access free healthcare services including Digital GP consultation, Annual Health Check and Mental Health Assessments

Refer a Friend bonus.

Discounts on shopping, cinema, holidays, plus Blue Light Card access.

Cycle to Work scheme.

Recognition awards for long service and attendance.

Please note

All successful candidates will be subject to a vetting process in line with safer recruitment requirements. This includes right to work checks, Enhanced DBS Check for Children and Adults workforce (H2I will cover the cost of this check) and satisfactory reference checks in line with safer recruitment requirements.

Homes2Inspire reserves the right to close this vacancy early if sufficient applications are received.

We cannot support visa sponsorship applications.

How to Apply

If you’re looking for a new part time administration job in Northampton, NN1 and are passionate about making a positive impact in young people’s lives, apply today!