Academic Planning Assistant

Grade 5: £32,108 - £37,338 per annum including the Oxford University Weighting of £1,730 per annum

Permanent, full time (36.5 hours per week)

Saïd Business School is seeking an organised and proactive Academic Planning Assistant to support our academic planning processes across our degree and accredited programmes. Reporting to the Academic Planning Manager, this role offers an excellent opportunity for an experienced administrator looking to advance their career in higher education.

Working closely with academics, Student and Programme Services staff and central University teams, the postholder will play a key role in ensuring the smooth administration of faculty planning, assessment coordination and regulatory processes. As part of the Faculty Services team, you will need strong teamwork skills alongside the ability to work unsupervised on assigned tasks.

Key responsibilities:

• Maintain and update teaching plan databases, tracking teaching and supervision allocations.
• Assist in the allocation of teaching points and payments according to the Teaching Points Tariff.
• Coordinate teaching and assessment payments for external lecturers, examiners and teaching assistants.
• Manage contracts and engagement letters in collaboration with HR and Procurement teams.
• Communicate policy and regulatory matters effectively to academic and administrative staff.

You will have excellent attention to detail and organisational skills to manage a busy workload under tight deadlines. You must also possess strong communication and interpersonal skills and be proficient in collaborating with colleagues at all levels.

You must have the Right to Work within the UK as this position may not amount to enough points under the points-based immigration system in the UK. For more information please visit: https://www.jobs.ox.ac.uk/pre-employment-checks.

Further information on this role can be found in the job description.

At Saïd Business School we believe in fostering a diverse and inclusive work environment where everyone can thrive. We welcome applicants from all backgrounds and communities to bring their unique perspectives and experiences to our team. Join us to build a brighter, more equitable future, where we celebrate diversity, advance equity, and nurture inclusion across everything we do.

We offer very generous benefits, some of which are:

• Generous holiday allowance of 38 days including bank holidays
• Hybrid working
• Membership of the Oxford staff pension scheme
• Discounted bus travel
• Subsidised onsite catering
• Cycle loan scheme
• Plus, many other University benefits

All applications must include a CV, Supporting Statement/Cover Letter and Current Salary.

For further guidance and support, please visit https://www.jobs.ox.ac.uk/how-to-apply.

The closing date for applications is Monday 13 July 2026 at 12.00 noon. Interviews will likely be held Wednesday 22 July 2026. Please note, this vacancy may close earlier than advertised if we receive a high number of suitable applications.

Are you interested in joining Saïd Business School’s talent pool and/or receiving our job alerts? Register at https://careers.sbs.ox.ac.uk/registration.aspx.