Administrator

Pilgrim Primary Academy, Reach South Academy Trust is seeking to appoint an exceptional Administrator to join the School from September 2026.

Post: Administrator - Term-time only

Location: Oxford Street, Stonehouse, Plymouth PL1 5BQ

Salary Range: Administrator - Grade C, £25,583 rising to a maximum of £26,403, per annum pro-rata

Actual Salary: Administrator - £22,766 rising to a maximum of £23,496 per annum

Hours/Contract: 37 hours per week, term-time only, 39 weeks per year

Monday to Friday

The Role: Pilgrim Primary Academy is looking to recruit an experienced Administrator to join our dedicated office team. The job involves working within recognised procedures and will include reception duties, answering routine telephone and face to face enquiries from a range of stakeholders including parents, staff and students. General administrative duties including maintenance of manual and computerised records/management systems, financial administration e.g. collects and records dinner money and undertaking specific duties that support the day to day administrative operations of the school.

This important role includes

Contributing to improving school attendance and improving persistent absence

Supporting students and families through building and maintaining positive relationships

Administering school admissions and investigating absences

Making assessments and plans for returning students

Producing data reports and working with outside agencies such as the Education Welfare Officer and County Council for admissions.

General office duties, greeting our families and students at reception and supporting parents with any queries they might have

We are looking for an individual who is:

• Friendly, approachable, and welcoming, with the ability to quickly build positive relationships with students, staff, parents, and visitors
• Able to think on their feet and respond calmly and effectively to a variety of situations that may arise throughout the school day
• Engaging and enthusiastic when interacting with students, supporting a positive and inclusive school culture
• Highly organised with good attention to detail, able to manage multiple tasks and prioritise workload effectively
• A confident communicator, both verbally and in writing, with a professional and courteous manner
• Flexible and adaptable, responding positively to the changing needs of a busy school environment
• A team player who contributes positively to the wider school community and supports colleagues when needed

The successful candidate will bring energy, resilience, and a genuine interest in supporting young people, helping to ensure the smooth day-to-day running of the school.

We are looking for people who have the following experience:

• NVQ Level 2 in Administration or equivalent qualification or experience
• Good knowledge of general computer packages and office equipment e.g. Microsoft Office, photocopier, telephones etc
• GCSE Mathematics and English - Grade C and above or equivalent
• Good keyboarding skills for the production of routine correspondence and emails with occasional typing
• Experience of manual and computerised record/information systems
• Have good verbal and written communication skills to exchange information with a range of audiences (e.g. staff, students, parents and others)
• Previous experience of working in a school, whilst is not essential would be desirable.

School Background : Pilgrim is a friendly, caring and welcoming place, with children's learning, happiness and well-being at the heart of all we do. We understand that children will only get the best education when there are strong and respectful relationships between both pupils, staff, parents and the wider community. We are very proud of the positive relationships that exist at Pilgrim.

Our aim is to develop confident young people who have high aspiration, a clear sense of themselves as learners and citizens, and who can contribute positively to their futures and those of others.

Trust Background: We are a family of schools working in partnership for the benefit of all our pupils and students. We believe our charitable aim, to advance education, is best achieved through collaboration, both within the Trust and beyond.

We operate 21 academies across Devon, Cornwall, Dorset, Gloucestershire and Wiltshire, serving learners aged 3 to 19. Alongside our primary, all-through and technical provision, we are proud to include a strong and integral network of seven special schools and one alternative provision setting.

These settings are a vital part of our community, providing inclusive, high-quality education for pupils with a wide range of needs, including complex learning profiles, autism, and social, emotional and mental health needs, as well as those who benefit from a more personalised approach. Together, we are committed to helping every young person thrive.

Next Steps: If you think this role may be for you and want to be a part of our wonderful school, please get in touch by calling Michelle Murray, Office Manager on 01752 225319 or emailat ***email_hidden*** If you are experiencing any technical issues, please contact [email protected] for support.

Closing date: For applications is

6th July 2026

Interview Date: Interviews will be held on

17th July 2026

To apply: Please click the apply now button

Opportunities and Benefits

We offer a competitive salary plus LGPS pension, great career progression and development opportunities, access to our Employee Assistance Programme with many other benefits.

We’re proud of how we support our staff in order that you have high levels of job satisfaction, are aware of the difference you are making for the children and families you work with and can see your contribution towards our community. There are regular opportunities for professional development and training, and a wider community of staff to network with within Reach South Multi Academy Trust. You will have the chance to visit other local schools, work alongside a range of outside professionals and take part in a variety of e-learning and face-to-face training

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Each post is subject to an enhanced DBS check.

Reach South Academy Trust has an Equal Opportunities Policy for selection and recruitment. Applicants are requested to complete the Equal Opportunities Monitoring section of the application form before submitting.