Bid Specialist

About the role

We are looking for a Bid Specialist - Commercial Vehicle to work in our team based in Hounslow, London area. The role is responsible for supporting the Sales Manager in tendering activities for Commercial Vehicles.

Working location: Fully Office-based, Hounslow, London

Main Tasks and responsibilities

• Support the Sales Manager in tendering activities;

• Collect tender information via various channels, review tender requirements, assessing risks, identifying key deliverables, and clarifying ambiguities.

• Participate in pre-bid meetings and post-tender negotiations;

• Compile high-quality responses for bid submission within required timescales, working closely with the Business Development Manager;

• Coordinate with internal departments, including, finance, technical, and legal, to collect required documentation and input for tenders;.

• Lead tender meetings/presentations/Q&A sessions, compiling meeting minutes and monitoring follow-up actions;

• Build and maintain effective relationships with clients and industry partners during the bidding process;

• Coordinate tender documentation and provide constructive feedback on inputs received to maximise our success;

• Develop and update the library of tender resources/materials;

• Ensure all processes are followed and necessary documents completed/updated/filed in the database;

• Maintain a tracker for all open tenders and updating outcomes for audit and reporting purposes;

• Carry out post-tender reviews/analysis and following up on feedback received to drive improvements for future submissions;

• Engage regularly in market research to understand competitor landscape;

• Adhere to all company policies, procedures and business ethics codes;

• Other related activities and contingent assignments;

• Report to Sales Manager.

Ideal candidate profile

• Minimum 2-3 years’ work experience in Commercial/ Tendering/Sales role, ideally in bus and coach industry;

• Bachelor's degree and above preferred;

• Strong knowledge of procurement/tender processes and contract terms;

• Thorough understanding of ESG;

• Technical understanding about electric vehicles and/or buses would be advantageous;

• Good command of English is essential, excellent written and verbal communication skills;

• Confident communicator;

• Excellent time management, organisational and analytical skills;

• Ability to cope with tight deadlines and to manage multiple tenders simultaneously;

• Keen attention to detail;

• Effective project management and negotiation capabilities;

• Adept at interpreting large volumes of information and summarising key points;

• Good interpersonal skills, strong team collaboration and relationship-building skills, both internally and externally;

• Proactive, ability to work independently and resourceful;

• Computer proficient, especially in the use of MS Office.

Benefits

• Performance and experience-based competitive remuneration;

• Scottish Widow workplace pension;

• 25 days paid holidays + public holidays;

• On-site free parking;

• Commute allowance;

• Private healthcare;

• Car sacrifice scheme;

• Department & company wide teambuilding events;

Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team