Administration Assistant

Position Overview

We are currently looking for a full time Administration Assistant to join our team in Ashford, Middlesex. The Administration Assistant will provide administrative support to two operational teams, ensuring the efficient handling of documentation and day-to-day administrative processes. The role is focused on maintaining high standards of accuracy, organisation, and customer service while supporting the smooth operation of the department.

Key Responsibilities

• Print, prepare, and organise documentation for operational teams.
• Scan and electronically file documents in accordance with company procedures.
• Dispatch completed documentation to customers, partners, and other stakeholders using the appropriate methods.
• Bind, collate, and prepare document packs as required.
• Provide cover to Reception as required.
• Monitor and replenish office supplies and stationery as required.
• Support operational teams with data entry and general administrative tasks.
• Undertake other reasonable administrative duties as required by management.

Skills and Experience

Essential

• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage multiple tasks and prioritise workload effectively.
• Reliable, proactive, and able to work independently as well as part of a team.

Benefits

• 25 days annual leave plus bank holidays
• Private healthcare (single cover)
• Auto-enrolment pension scheme (3% employer contribution / 5% employee contribution)
• Life assurance (4x annual salary)
• Eyecare vouchers
• Enhanced sick pay and family leave
• Perkbox rewards & benefits platform
• Employee referral program
• Recognition awards (Above & Beyond)
• Long service awards

CIBT is a leading global provider of immigration and visa services for corporations and individuals, operating in 25 countries worldwide. With more than 30 years of experience, CIBT is the trusted service provider to many of the world’s leading companies, including a majority of the Fortune 500.

CIBT delivers a comprehensive suite of services through two primary brands: Newland Chase, a wholly owned subsidiary specializing in global immigration strategy and advisory services for corporate clients worldwide, and CIBTvisas, a market leader in business and travel visa services for both corporate and individual clients.

Through its global expertise and extensive network, CIBT helps organizations and travelers navigate complex travel and immigration requirements in a fast, convenient, and secure manner.

Equal Employment Opportunity

CIBT is committed to building a diverse, equitable, and inclusive workplace where all employees and applicants are treated with respect and dignity. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, ethnicity, national origin, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, disability, medical condition, marital or family status, veteran status, genetic information, or any other characteristic protected by applicable local law.

CIBT is committed to providing reasonable accommodations throughout the recruitment and employment process for individuals with disabilities or other accessibility needs. If you require assistance or an accommodation, please contact us at [email protected] (mailto:[email protected]) .