Administrative Assistant

City of Aberdeen Municipal Government

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City of Aberdeen Job Postings

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Administrative Assistant

Department: Engineering

Reports to: City Engineer

FLSA Status: Nonexempt

Salary Grade: 12A

2026 Wage: $23.59 per hour

JOB SUMMARY

This position is responsible for providing administrative support for the operations of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Prepares bid documents, including contracts, bonds, bid tabulations, change orders, and pay requests for engineering projects.
Processes department bills and credit cards for Engineering, Public Works, Water & Reclamation Utilities, and City Hall.
Answers telephone and greets visitors; provides information and assistance; refers to appropriate personnel.
Processes accounts payable and receivable.
Reviews department finance and management reports for accuracy.
Prepares a variety of regular and special reports.
Manages and organizes department files and records.
Prepares public service announcements; updates the department website.
Drafts correspondence.
Sorts and distributes incoming mail.
Processes payroll reports for special projects.
Gathers data and issues invoices.
Assists in preparing and managing the annual budget.
Assists Planning, Zoning Code Enforcement and Building Inspection departments when needed.
Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

Knowledge of modern office practices and procedures.
Knowledge of city and department policies and procedures.
Knowledge of computers and job-related software programs.
Knowledge of records management principles.
Knowledge of customer service principles.
Skill in prioritizing and organizing work.
Skill in the provision of customer services.
Skill in the maintenance of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.

SUPERVISORY CONTROLS

The supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include city and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
The purpose of this position is to provide administrative support for department operations. Successful performance contributes to the efficiency and effectiveness of those operations.

CONTACTS

Contacts are typically with co-workers, other city employees, contractors, vendors, and the general public.
Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

The work is typically performed while sitting at a desk or table or while standing, walking, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.
The work is performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

Minimum of an associate’s degree and two (2) years of related experience, or a combination of equivalent experience in an office setting.
Must possess and maintain a valid South Dakota driver’s license.

RESIDENCY

All new hires must reside within 40 miles of city limits unless specific approval of City Manager.

To apply for this position, please complete the application and submit it by either emailing it to ***email_hidden*** or delivering it to the Human Resources office in City Hall.