Receptionist/Admin Assistant

WSCC

South Downs Education Trust (SDET) is a dynamic and growing Multi-Academy Trust (MAT) committed to delivering exceptional educational outcomes across our schools.

Currently comprising two schools, we have ambitious plans to expand by incorporating at least two additional schools in the near future.

We are seeking a skilled and proactive People Manager to drive our people strategy and support our growth.

Community – By working as one, we share expertise and achieve more for our schools.
Resilience – We prioritise the wellbeing of students and staff, fostering a culture of care, balance, and strength.
Integrity – We act with honesty and stay true to our values in all that we do.
Respect – We celebrate individuality and encourage everyone to bring their unique strengths and perspectives.
Excellence – We are committed to delivering the very highest standards in education.

Job Details

Salary: NJC GRADE 5 point 7 (£26,403 FTE) Actual salary at 34.5 hours: £21,210

Contract Type: Permanent ( Term Time only plus Inset days)

Working Pattern: Monday to Friday - 34.5 hours per week

Location: Worthing High School

Interviews: w/c 22 June 2026. Interview dates will be provided to shortlisted candidates.

Key Responsibilities

Reception Duties

Receiving visitors and meeting their needs appropriately.
Maintaining the Inventry signing in system and issuing ID badges. Ensuring visitors are also signed out.
Ensuring the Single Central Register is kept up to date
Taking telephone calls and passing on messages as appropriate, following school procedures.
Transcribing messages from the answerphone and passing on as appropriate.
Emailing First Call Rota to duty staff every morning and following up first call requests.
Updating the Fire Register lists when there are staff changes and ensuring they are available in case of emergency.
Dealing with incoming and outgoing post.
Assisting students, staff, parents and carers with general enquiries.
Making up new staff induction handbooks
Organising and making up Packs for staff at the start of the new academic year
Responsible for pigeon holes for new starters/leavers

General Duties

Assisting with the entry and maintenance of student records both electronically and manually.
To be responsible, under the supervision of the Office Manager, for receiving incoming student personal files and for archiving outgoing student files.
Retrieving information from the SIMS student database for students and teachers, e.g. timetables, class lists and other reports.
General clerical assistance, including photocopying, emailing, document preparation, scanning, shredding, etc.
Organising regular shredding collection in the school.
Stationery stock control and ordering for the Main Office.
Ensuring that the staff telephone extension list is up to date.
Booking school tours for parents.
Dealing with uniform enquiries, including logging orders delivered to school on behalf of parents and notifying them accordingly.
Stand in for staff absence in Student Services as required.
Any other duties required to assist with the smooth running of the Main Office, Student Services and the school.
Monitoring and coordination of First Aid Training logistics.
Supporting the administration of the students' confiscated items
Compiling and maintaining new staff starter packs

What You Need to Succeed

Qualifications and Experience

Educated to GCSE Standard (A*-C) or equivalent, including English and Maths
First Aid (desirable) or willing to undertake
Skills, Knowledge and Experience
Experience of administrative work
Experience of working in a school (desirable)
Experience of working with young people (desirable)
Ability to communicate with staff and parents/carers both verbally and in writing
Excellent phone and written manner
Ability to act decisively and confidently under pressure
Good organisational skills and ability to prioritise work
Experience of using SIMS or a similar database (desirable)
A good knowledge of Microsoft Office, specifically Google, Outlook, Word and Excel

For an initial discussion or for further information, please contact Elena Elsam, Director of People on ***email_hidden***

Personal Qualities

Good interpersonal and communication skills
Proactive and helpful attitude towards staff, students and parents
Attention to detail and accuracy
Self-motivated
Reliable, punctual, and committed to high standards of work.

Values and Professional Conduct

Commitment to safeguarding and promoting the welfare of children.
Commitment to equality, diversity, and inclusion.
Respect for confidentiality and professional boundaries.
Alignment with the school’s ethos and values.
Willingness to engage in training and continuous development.
Commitment to providing excellent service to pupils, families, and other staff.

Further Information

Worthing High School and West Sussex County Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to an appropriate Disclosure and Barring Service check along with other relevant employment checks, including satisfactory references.

How to Apply

To apply for this role please download the job description and application form below.

Please complete the application form and ensure that you outline your motivations for applying and explaining the skills and experience you can bring to the role (please refer to the key skills in the job description).

Once complete please return this to [email protected]

Should you have any questions regarding the role or the application please feel free to email us or contact us on 01903 237864 or [email protected]

NOTE TO CANDIDATES - Please do not select the ‘Apply online’ button as the School processes your applications directly rather than through this site.

The reference number for this role is SCHO02612.

Job Reference: SCHO02612