Administrative Assistant

We are seeking an organised and proactive Administrative Assistant to provide a wide range of administrative and office support. This role is ideal for someone with excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities in a busy environment.

The position is set to commence ASAP and will be part time 21.9 hrs p/w for an initial duration of 12 weeks with a pay rate of £14.98 per hour + holiday pay

Key Duties

• Manage diaries and calendars, scheduling meetings and appointments
• Book meeting rooms and arrange catering for meetings and events
• Respond to routine enquiries and provide general administrative support
• Draft, format and distribute correspondence, agendas and other documents
• Maintain and update spreadsheets, databases and records
• Raise requisitions through finance systems and support administrative processes
• Arrange travel and accommodation bookings
• Support onboarding activities for new starters and visitors
• Coordinate visitor access and general office logistics
• Carry out accurate data entry and record management

Selection Criteria

• Strong organisational skills and ability to manage multiple tasks effectively
• Excellent written and verbal communication skills
• Experience using Microsoft Outlook, Word and Excel
• High attention to detail and accuracy in data entry and record keeping
• Ability to work independently and prioritise competing demands
• Experience supporting administrative processes such as travel bookings, finance administration, onboarding or office coordination

Vacancy ID: 23372

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service