Facilities Planned Maintenance Coordinator

Job Title: Facilities Planned Maintenance Coordinator

Location: The Meadows, Camberley

Brand: LRG

Salary: Competitive Salary Package

Hours: Monday to Friday 10am to 2:30pm

LRG are an award-winning national property company, who are going through exciting periods of growth and offer tailored training and development programmes at all levels. With over 300 branches across England and Wales we have a reputation for perfection and delivering an outstanding customer experience. Investment in people is built into our culture, and there are opportunities for driven individuals to achieve their career aspirations within the company.

Key Responsibilities

Job Summary and key responsibilities

• Compliance & Safety Management
• Monitor and maintain compliance across all sites, ensuring adherence to statutory requirements (e.g., fire safety, gas safety, electrical testing, water hygiene, asbestos, and H&S regulations).
• Coordinate planned preventative maintenance (PPM) schedules and ensure all tasks are completed within required timeframes.
• Track and follow up on remedial actions, ensuring issues are resolved promptly and documented accurately.
• Support audits, inspections, and internal compliance reviews, preparing evidence and reports as required.
• Facilities Coordination
• Act as a central point of contact for compliance related queries from staff, contractors, and management.
• Raise, allocate, and monitor tasks within the CAFM system (e.g., Mainteno), ensuring accurate categorisation and timely updates.
• Assist with contractor management, including onboarding, documentation checks, and performance monitoring.
• Data & Reporting
• Maintain accurate compliance records, certificates, and documentation across all sites.
• Monitor trends, highlight risks, and escalate concerns where compliance may be at risk.
• Support continuous improvement by identifying gaps, inefficiencies, or recurring issues. Communication & Collaboration
• Work closely with Facilities Managers, Health & Safety teams, and external contractors to ensure smooth delivery of compliance activities.
• Communicate clearly with site staff regarding upcoming inspections, required actions, and compliance expectations.
• Provide guidance and support to ensure staff understand their responsibilities in maintaining safe and compliant environments.

What are we looking for

• Essential
• Experience in facilities management, compliance coordination, or a similar operational role.
• Strong organisational skills with the ability to manage multiple tasks and deadlines.
• Excellent attention to detail and accuracy in record keeping.
• Confident communicator, able to liaise effectively with contractors, colleagues, and stakeholders.
• Proficient with CAFM systems (e.g., Mainteno) and Microsoft Office applications.
• Understanding of statutory compliance requirements within property or facilities environments.
• Desirable
• Experience working across multi site operations.
• Knowledge of contractor management and procurement processes.
• Familiarity with energy performance, sustainability, or environmental compliance.
• Personal Attributes
• Proactive and solution focused.
• Reliable, consistent, and committed to high standards.
• Able to work independently while contributing to a wider team.
• Calm under pressure and able to prioritise effectively.
• Strong sense of responsibility and integrity.

What we can offer you

• Proven track record for career growth and advancement within the company
• Market leading training and ongoing professional development
• Supportive and collaborative team environment

Benefits

• Competitive Salary Package
• Quarterly and yearly awards
• Salary sacrifice pension scheme
• Generous Holiday allowance, increasing by 1 day per year based on service up to an additional 5 days holiday per year

LRG are an equal opportunities employer and encourage candidates of all backgrounds to apply. We look forward to welcoming a dedicated individual to our team who shares our commitment to excellence in the Real Estate Industry.

LRG d oes not engage the services of Recruitment agencies for the purpose of hiring. All job openings are managed directly by our Internal Recruitment team. We do not accept unsolicited CVs or candidate referral from Recruitment agencies, and any such submissions will not be considered.