HR Administrator

About The Role

An exciting opportunity has arisen for an HR Administrator to join Ubico, with the role based in Gloucester or South Cerney.

Are you an organised and detail-driven administrator with a passion for people? We’re looking for an HR Administrator to join our busy HR team and play a key role in supporting day-to-day people operations.

About the role

As an HR Administrator, you’ll provide essential administrative support across a wide range of HR activities. This is a varied role where no two days are the same—you’ll be at the heart of the team, ensuring everything runs smoothly behind the scenes.

You’ll work closely with HR colleagues, managers, and payroll, handling sensitive information with professionalism and discretion.

This is a 12-month fixed term contract.

Key responsibilities

• Coordinate and support formal HR meetings, including detailed note taking for disciplinary, grievance, and absence meetings
• Manage correspondence with managers via email, phone, and letter
• Maintain and update HR systems and records, ensuring data accuracy
• Support payroll processes through timely communication of changes
• Run regular reports and carry out data audits
• Monitor probation reviews and track employee lifecycle processes
• Assist with reward and benefits administration
• Monitor long term absence and work related absences, ensuring meetings are booked in a timely manner.
• Provide general administrative support to the HR team, including ad hoc projects

What we’re looking for

We’re looking for someone who is highly organised, proactive, and confident handling confidential information.

Essential

• Experience in an office or administrative environment
• Strong IT skills (Microsoft Office)
• Excellent written and verbal communication – able to take notes in formal meetings verbatim
• Exceptional attention to detail and organisational skills
• Ability to prioritise workload and meet deadlines
• A team player with a positive, flexible approach
• GCSEs (or equivalent) including Maths and English
• Full UK driving licence and access to a vehicle

Desirable

• Previous HR experience
• CIPD Level 3 or other HR qualification
• Knowledge of HR processes and practices

For more information about this role please see the Job Description/Person Specification.

Closing Date - 24th June

Interview Date - 2nd and 3rd July at the Eastern Ave Depot, Gloucester

Special Conditions

• Use of a car for work purposes
• BPSS (Baseline Personnel Security Standard check)

What we can do for you

• Driver CPC Training - We cover all costs to help you stay qualified.
• Learning & Progression - We support your growth, whether you're starting out or moving up.
• Flexible Working – Options include hybrid roles and task & finish shifts.
• Community Impact - Help make your neighbourhood cleaner and greener.
• Generous Leave – 26 days annual leave + bank holidays (rising to 30 days after 5 years).
• Holiday Flexibility – Buy or sell up to 1 week of leave.
• Pension Support – 5% employer contribution to your retirement.
• Exclusive Discounts – Save on shopping, dining, travel and more with Unity Rewards.
• 24/7 Support – Free, confidential helpline for you and your family.
• Health & Wellbeing – Free eye tests (role-dependent), flu jabs, and wellbeing resources.
• Workplace Comforts – Free PPE, tea & coffee, and on-site parking.

We provide vital environmental services across Gloucestershire and West Oxfordshire - keeping communities clean and green. Our work includes waste and recycling collections, street cleansing, grounds maintenance, building cleaning, managing recycling centres and maintenance of our fleet.

Our values are at the heart of everything we do. We’re proud of our strong work ethic and are looking for enthusiastic, dedicated individuals who share our commitment to making a positive difference.

To apply for this position please click on "apply now" within this page and complete your application form and supporting statement. Please tell us about your skills, knowledge, qualifications, experience and how they meet the criteria listed above and in the job description/person specification. It’s important that we’re a good fit for each other, so let us know what’s important to you and why you want to work for Ubico.

Ubico is committed to meeting its statutory and moral duties to safeguard and promote the welfare of children, young people under 18 years of age and adults at risk who are the recipients of its services and/or activities. Pre-employment checks include medical screening, references, proof of identity and right to work, and may include criminal record verification.