Facilities Assistant

The University of Surrey is a global community of ideas and people, dedicated to life-changing education and research.

We are ambitious and have a bold vision of what we want to achieve - shaping ourselves into one of the best universities in the world, which we are achieving through the talents and endeavour of every employee.

Our culture empowers people to achieve this aim and to collectively, and individually, make a real difference.

The role

We are looking for a proactive and highly organised Facilities Assistant to support the smooth day to day day operation of our Faculty buildings and facilities. Working as part of the Faculty Operations team within the Faculty of Health and Medical Sciences, you will help create a safe, functional, and welcoming environment that supports teaching, research, clinical activity, and professional services.

This is a varied and hands on role. You will coordinate facilities enquiries, maintenance requests, repairs, and building access arrangements, while carrying out regular building inspections and supporting staff and room moves. Working closely with Estates & Facilities, IT Services, contractors, and other colleagues, you will help ensure operational issues are resolved quickly and effectively.

You will also support procurement and administrative activities, operational projects, and space improvements across the Faculty. If you are organised, adaptable, enjoy solving problems, and take pride in delivering excellent customer service, this is an opportunity to make a real impact in a busy and dynamic environment.

About you

You will be an organised, dependable, and detail focused administrator with experience of working in a busy office environment. You will be confident managing competing priorities, working accurately to deadlines, and communicating effectively with a wide range of stakeholders. A collaborative approach and a professional, service focused attitude are essential, along with the ability to handle sensitive information with discretion.

Strong IT skills and confidence in standard administrative systems are required. Experience of working within facilities support would be an advantage but is not essential, as would familiarity with higher education or a complex organisational environment.

How to apply

Please complete the application form and attach an up to date CV and cover letter explaining what has drawn you to this role. Applications without a CV will not be considered.

Informal enquiries are welcome and can be directed to Adam Trish at ***email_hidden***.

Please note the University of Surrey reserves the right to close this vacancy early or extend based on Volume and Calibre of applications.

Further details

For more information and to apply online, please download the further details and click on the 'apply online' button.

In return we offer a generous pension, relocation assistance where appropriate , flexible working options including job and blended home/campus working locations (dependent on work duties), access to world-class leisure facilities on campus, a range of travel schemes and supportive family friendly benefits including an excellent on-site nursery.

The University of Surrey is committed to providing an inclusive environment that offers equal opportunities for all. We place great value on diversity and are seeking to increase the diversity within our community. Therefore we particularly encourage applications from under-represented groups, such as people from Black, Asian and minority ethnic groups and people with disabilities.

Job Details

Department

FHMS Faculty Admin

Location

Guildford

Salary

£28,031 to £31,236 per annum

Post Type

Full Time

Closing Date

23.59 hours BST on Wednesday 24 June 2026

Interview Date

To be confirmed

Reference

026126