Management Team Secretary

About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

An exciting opportunity has arisen for an Administrator to join the Community Link Worker (CLW) Programme in NHS Lanarkshire. We are looking for a motivated, confident and organised individual to join our team to provide comprehensive administrative and data support to the senior management team, as well as, assist the wider CLWs on a daily basis. You should be educated to HND level or have equivalent experience. Advanced knowledge and skills of all Microsoft Office packages is essential and experience gained in a health care setting would be advantageous. Experience in data input and cleansing information to support the creation of service activity reports for operational management on a regular basis is also vitally important for this post. This is a crucial role within the CLW Programme and the successful candidate must be a team player. You must also be able to use your initiative to identify and implement improved administrative systems to support the smooth running of the service. You will also possess a high standard of interpersonal, verbal and written communication skills with an aptitude to work to deadlines and at times under pressure with minimal supervision. Also to To ensure an efficient and effective support service by providing a comprehensive confidential secretarial and administrative service across the whole range of the Management Team remit.

The working pattern for this role is - Monday to Friday

In This Key Role, You Will

This post (s) provides secretarial and administrative support to the Locality Management Team which is led by the Locality General Manager. This post is line managed directly by the Operational Service Manager but is accountable to the LGM and/or the Service Development Managers for the provision of comprehensive secretarial support across the wide range of Locality business.

The Locality forms part of the North & South Community Health Partnerships for NHSL and NHS Greater Glasgow & Clyde. There are 10 localities as follows;

North CHP - Airdrie, Motherwell, Wishaw, Coatbridge, Bellshill & Northern Corridor

South CHP - Clydesdale, Hamilton, East Kilbride, Cambuslang/Rutherglen.

What You'll Bring

• Professional qualification i.e. HNC in a relevant discipline (Business Admin/Secretarial Studies/Public Administration) or equivalent previous experience in a secretarial role (ie at least 5 years experience as a department/personal secretary)
• Well-developed interpersonal skills in customer care.
• Excellent communication skills.
• Good organisational and planning skills.

A driving licence is required; this must be a full UK/EU/EEA licence

What We Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

• Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

For informal discussion, please contact Lynn Cunningham, CLW Operational Service Manager on ***email_hidden***

If you have any questions about the recruitment process or require support with your application, contact Gemma Irwin, Recruitment Administrator on [email protected]