Personal Assistant/Project Support Officer (FTC)

An exciting opportunity has arisen for a Personal Assistant/Project Support Officer to join the Forensic Directorate at Oxford Health on a 14 month fixed term contract covering maternity leave.

The successful candidate plays a critical role in supporting the Director of Forensic Mental Health in leading and coordinating Directorate priorities, strategy and operational activities. Key responsibilities include diary, communications management and supporting project workstreams within the Forensic Directorate.

The role requires someone with strong organisational and support skills and an ability to effectively manage competing priorities, ensuring multiple tasks and activities are delivered to meet the needs of the Directorate.

You will be an effective communicator with excellent interpersonal skills in order to establish and maintain strong working relationships. A high level of accuracy, judgement, and attention to detail are essential for this position.

You Will Be Required To

• Provide comprehensive administrative and project support to the Director of Forensic Mental Health, acting as a first point of contact and managing communications with a high level of confidentiality and discretion. Effectively manage complex diaries, coordinate meetings and events, and ensure timely preparation and distribution of agendas, papers, and accurate minutes.
• Support the coordination, monitoring and reporting of project workstreams and Directorate priorities, ensuring deadlines are met and progress is tracked. Prepare reports, briefing documents and presentations, and maintain effective systems for information management and document control.
• Develop and maintain effective working relationships with internal and external stakeholders, demonstrating excellent communication and interpersonal skills. Act autonomously to prioritise workload, respond to changing demands, and implement efficient systems and processes to support service delivery.
• Provide line management and leadership support to administrative staff, contributing to team development and service improvement, while ensuring all work is delivered accurately, professionally and in line with organisational policies and governance requirements

The ability to travel independently between sites within the Trust is essential for this role.

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

“Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

For further details / informal visits contact: Name: Candy Holley Job title: PA/Project Support Officer Email address: ***email_hidden*** Telephone number: 07385395145

At Oxford Health NHS Foundation Trust we want to employ people not just with experience, but with the aptitude and motivation to succeed and whose values resonate with our own.

Therefore, if you don’t meet all the requirements of the role and are unsure about applying but are excited about the opportunity, please do get in touch. We will be happy to discuss the requirements in more detail ahead of making a written application.