HR Administrator

Role Description

To ensure the effective, efficient and fully compliant management and processing of all HR administration, in line with all regulatory requirements.

To provide an effective Human Resources administration service relating to the employment lifecycle and employee relations matters

To receive, check, and progress all divisional staff change forms, including upload to iTrent and interface with the Divisional Resourcing team, HR Data Office, and Payroll department to ensure accurate and timely processing.

Note taking at confidential meetings

To ensure accurate HR records on all employees including but not limited to hand over from onboarding, quality assurance, electronic filing of all pertinent documents

Reference provision and third-party requests for letters

Mailbox management, cleanse and filing

System updates for all employee lifecycle activity

Build positive and engaging relationships with all key stakeholders including regular update, tracking and audit with internal departments

Preparing and submitting documentation for DSARs

Tracking and monitoring DBS and visa renewals for the regions

Complete Ad hoc reports

Participate in HR projects where required – including ownership of project and recommendations towards automation and streamlining projects associated with HR Administration

Give first line policy advice- direction to policy and direction to key elements

Any other reasonable duties as directed by the HR Business Partner

Some travel within region may be required.

PERSON SPECIFICATION

Previous HR and/or Administration experience

Familiarity with HRM Systems, Excel and Reporting

Articulate, proactive and professional

Organised and process driven

Excellent communication and interpersonal skills

Strong decision-making, negotiation and influencing skills

RTW in UK

The role will require an individual who is

Articulate personable, supportive and efficient

A proactive solutions provider – able to think around a problem to resolve issues

Literate and numerate – comfortable with reporting and accuracy

Energetic, understands the need for urgency and is results driven

Organised, detail orientated and keen to complete

Precise and compliance focused

Resilient – not afraid of a challenge or hard work and can increase pace as and when necessary

A good judge of situations and can identify the key signals in a noisy environment

A team player - willing to ‘join in’ and happy to go out of their way to support others

Knowledge & Experience (advantageous but not essential)

Worked in an HR or Administration team previously

Has knowledge of OFSTED and CQC guidelines, in relation to compliance and regulations in the Children’s Sector

Understands the principles of Safer Recruitment and is trained up to date on these guidelines

Knowledge of Recruitment within the Social Care Sector, specifically Children’s Homes Regulations (CQC and Ofsted).

Familiar with Anti-discrimination and Equal Opportunities legislation