People Compliance Administrator

The closing date is 21st Jun 2026 Anticipated Interview date(s) TBC

Job summary

We are seeking a highly organised and detail-focused People Compliance Administrator to join our People Services team. This role provides essential administrative support to ensure workforce compliance processes are delivered accurately, efficiently, and in line with NHS standards and legislation.

As a key point of contact for routine compliance queries, you will support the management and monitoring of employment checks. You will be responsible for maintaining accurate workforce records on ESR and other systems, ensuring all compliance data is up to date, auditable, and meets regulatory requirements.

Working closely with colleagues across the organisation, you will help ensure safe recruitment and ongoing compliance by tracking documentation, identifying risks, and escalating issues where required. The role also involves supporting audits, reporting activities, and delivering a professional, responsive service to managers, staff, and external organisations.

This is an excellent opportunity for someone with strong administrative skills, attention to detail, and a commitment to confidentiality and customer service, who is looking to develop within a People/HR compliance function.

This role will be working a hybrid model, which will include some office working days.

Main duties, tasks & skills required

Provide front-line administrative support for workforce compliance processes.

Maintain and monitor compliance records (DBS, registrations, Right to Work, references).

Ensure data accuracy and support audits and reporting.

Work collaboratively with internal and external stakeholders.

Contribute to safe recruitment and regulatory compliance.

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person specification

Qualifications

Essential

GCSEs (or equivalent) in English and Maths (Grade C/4 or above), or equivalent relevant experience.

Level 3 qualification in Business Administration or CIPD Level 3 or willingness to work towards a relevant HR or administration qualification.

Experience

Essential

Experience in an administrative role within a busy office environment.

Experience handling confidential or sensitive information.

Experience providing customer focused administrative support.

Good IT skills, including Microsoft Word, Excel, and Outlook.

Understanding of confidentiality, GDPR, and information governance.

Clear written and verbal communication skills.

Ability to work independently using own initiative for routine tasks within scope of responsibility.

Desirable

Experience working in HR or People Services.

Knowledge of NHS Employment Check Standards.

Experience using ESR or similar HR systems.

Awareness of DBS processes, professional registration requirements.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact

Elizabeth Pallett

***email_hidden***

02382318753

Pay scheme

Agenda for Change

Band

Band 3

Salary

£25760.00 to £27476.00 Yearly

Contract

Fixed Term

Duration

9 Month(s)

Working pattern

Full-Time

Reference number

348-COR-11320

Job locations

Hawthorn Lodge

Moorgreen Hospital, Botley Road, West End

Southampton

Hampshire

SO30 3JB