PA to the Chairman/Managing Director

Professional, qualified and experienced PA to the Chairman/Managing Director

Purpose of the Role

To provide high-level administrative, organisational, and operational support to the Chairman, ensuring efficient management of their schedule, communications, meetings, and business priorities. The PA acts as a key point of contact and helps facilitate smooth day-to-day operations.

Key Responsibilities

Executive Support

• Manage and coordinate the MD's diary, appointments, and travel arrangements.
• Prioritise and screen emails, calls, and correspondence.
• Prepare agendas, presentations, reports, and briefing materials.
• Draft and proofread business communications on behalf of the MD.
• Monitor deadlines and ensure timely follow-up on actions and commitments.

Meeting Management

• Organise internal and external meetings.
• Prepare meeting packs and supporting documentation.
• Attend meetings where required and take accurate minutes.
• Track action points and follow up with stakeholders.

Communication & Stakeholder Management

• Act as a primary liaison between the MD and internal/external stakeholders.
• Build and maintain professional relationships with clients, suppliers, partners, and employees.
• Handle confidential and sensitive information with discretion.

Administrative & Operational Support

• Maintain accurate records, files, and documentation.
• Coordinate business events, conferences, and company functions.
• Assist with project coordination and special assignments.
• Support the Chairman in monitoring business priorities
• Raising Purchase orders and quotes for the chairman

Travel & Logistics

• Arrange domestic and international travel, accommodation, and itineraries.
• Prepare travel documentation and update diaries
• Ensure efficient management of travel-related schedules.

Person Specification

Experience

• Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
• Experience if possible supporting senior executives or directors.
• Experience managing complex diaries and competing priorities.
• Experience preparing reports, presentations, and meeting minutes.

Knowledge

• Strong understanding of business administration practices.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with virtual meeting platforms and document management systems.

Skills & Competencies

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• High attention to detail and accuracy.
• Ability to prioritise workload and work under pressure.
• Strong problem-solving and decision-making skills.
• Professional, confident, and diplomatic approach.
• Ability to maintain confidentiality at all times.

Personal Attributes

• Trustworthy and discreet.
• Proactive and self-motivated.
• Flexible and adaptable.
• Professional appearance and manner.
• Strong interpersonal skills.
• Positive, can-do attitude and works well in a face paced environment

What We Offer

· Exceptional rates of pay

· Private healthcare

· Death in service benefit

· Company pension

· A supportive, expert team with genuine progression opportunities

· A business with 50+ years of heritage, built on trust and award-winning innovation

Reporting To: Chairman and Managing Director

Direct Reports: None (unless otherwise specified)

Hours of Work: Monday – Friday 8am till 4:30pm

Location: Nuneaton

Salary: Negotiable depending on experience

Apply now or share with someone who’d be a great fit.

Email your CV to ***email_hidden***

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