Human Resources/Payroll Administrator

Company Overview

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently. We are currently seeking a Human Resources and Payroll Administrator to support our Group HR Department.

Location

• Dyce, Aberdeen, United Kingdom.

Core Purpose

• Provide comprehensive administrative support to the Group HR department while assisting with accurate and timely processing of payroll.
• To ensure HR records are maintained to a high standard and payroll inputs are managed efficiently and confidentially.

Key Responsibilities and Accountabilities

HR Administration:

• Maintain and update employee records in personnel files and on the PeopleXD system.
• Assist with ongoing HR projects and continuous improvement initiatives.
• Support recruitment activities including arranging interviews, liaising with hiring managers and issuing correspondence to candidates.
• Coordinate onboarding and offboarding processes, ensuring all documentation is completed accurately.
• Monitor, record and follow up on sickness and absence.
• Update organisational charts to reflect current business structure.
• Maintain competency assessment records, including scheduling and verification.
• Schedule and coordinate mandatory training requirements.
• Respond to HR-related queries in a timely and professional manner, monitoring and managing the shared HR inbox to ensure all enquiries are actioned appropriately.

Payroll Support:

• Assist with the preparation and processing of monthly payroll.
• Collate and validate payroll inputs including new starters, leavers, salary changes, overtime, bonuses, and deductions.
• Process and monitor sickness, absence, and statutory payments.
• Support pension administration including enrolment and contribution monitoring.
• Assist with payroll reconciliations and reporting.
• Respond to payroll-related queries from employees in a professional and confidential manner.
• Ensure payroll processes comply with current legislation and company policies.

Skills and Experience

• Previous experience in a similar HR/Payroll role (oil and gas/energy industry experience is preferred).
• Proficient in Microsoft Office.
• Strong knowledge of HR processes and best practices.
• Experience supporting payroll processes.
• Highly organised with the ability to prioritise workload effectively.
• Driven, motivated and committed to meeting deadlines.
• High level of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Able to work independently and collaboratively within a team.
• Discreet and professional when handling confidential information.

Qualifications

• Membership of, or working towards, a CIPD qualification is advantageous.
• Degree in HR Management or related discipline.

We are an equal opportunity employer committed to a fair and inclusive recruitment process for all applicants.