HR Co - ordinator

This exciting role is responsible for providing comprehensive HR administration and support to the Instron Europe HR Team; covering all aspects of HR and the full Employee Life Cycle.

Key Tasks & Responsibilities

• Act as the first point of contact for all general employee queries
• Recruitment – book in interviews, telephone screening, management of WorkDay Recruit, reporting on recruitment status throughout Europe.
• New Starters – manage the process for new starters including drafting and issuing all paperwork, reference and background checks, liaising with managers and recruitment agencies where appropriate, induction and probationary processes.
• Payroll and Benefits – working with the Payroll and Benefits Advisor to ensure all payroll related information is shared in a timely manner and high level of accuracy. Follow up employee queries, complete all paperwork efficiently.
• HR Support – support the HR Team with all administrative duties including minute taking, letters, contractual paperwork, recruitment, updating HRIS and ad hoc general duties
• Leavers – manage the leaver process including exit interviews
• Ensure that accurate and up to date information is provided to employees and that employees are satisfied with the level of service provided.
• Be the first point of contact for all queries relating to holiday allowances, sickness absence data and other management reporting requirements
• Ensure that the HRIS is constantly maintained and 100% accurate
• Carry out all other reasonable ad hoc duties in order to support the HR department and wider business
• Ensure all processes are documented and stored on the Shared Drive allowing other to access where appropriate.

Key Competencies

• Holds the highest standards of confidentiality.
• Communicates well both in writing and verbally
• Enjoys and is able to work as part of a small team
• Flexible, proactive approach to work with a positive, enthusiastic, ‘can do’ attitude
• Will remain calm and patient under pressure, whilst able to prioritise and multi-task
• Can use own initiative and work independently or as part of a small team but also knows when to ask for help
• Takes ownership for work within the scope of their role, and looks for opportunities to develop
• Exceptional organisational skills, with the ability to understand and implement processes effectively
• Records information accurately & has good attention to detail
• Builds appropriate professional relationships with employees and line managers
• Comfortable with change; able to change pace or track as and when business need requires

Key Experiences (desirable But Not Essential)

• Must be IT Literate – intermediate or advanced with MS Word Packages, particularly Word, Excel & PowerPoint (essential)
• Working with HR Information Systems, inputting data, system maintenance and enhancements
• Providing general HR support and advice to employees and line managers
• Has a good understanding of HR policies and procedures
• Has an understanding of basic employment legislation

Qualifications

• Certificate in Personnel Practice (CIPD) is desirable but not essential
• Additional other HR or Payroll related qualifications are desirable but not essential
• Good standard of Higher education or equivalent work experience