Health, Safety & Wellbeing Administrator

About The Role

Balfour Beatty are looking for an Administrator to provide Health, Safety and Wellbeing (HSW) administrative support, covering Occupational Health and onboarding, on our Lower Thames Crossing project in the South East.

The HSW Administrator will provide administrative support to the Lower Thames Crossing Health, Safety and Wellbeing (HSW) team across all aspects of HSW. This includes developing documentation, ensuring compliance with legal and company standards, and supporting the delivery of a culture of continual improvement.

The role will work closely with the HSW Lead, Managers, Advisors and other Administrators to ensure requirements are met and complied with. Responsibilities will also include ensuring competency compliance within the project onboarding process and managing inductions.

What you'll be doing

• Support the Head of HSW in ensuring accurate HSW performance monitoring.
• Proactively identify trends within the datasets to enable focus into areas requiring improvement.
• Serve as the focal point and ensure timely resolution of all queries and issues raised.
• Co-ordinate meetings, arranging rooms, inviting guests, taking minutes, collating meeting packs etc.
• Develop and distribute reports and analysis as requested.
• Processing of induction bookings across the project, utilising Msite database for Competency vetting and liaising with supplychain administators
• Upload incident information to the required databases in a timely and accurate manner
• Provide technical administration support and co-ordination for the HSW team within respective areas
• Actively manage Occupational Health records for project personnel.
• Book and manage Occupational health medicals and occupational health surveillance requirements.
• Administer the Highways Passport or similar scheme for project staff
• Operate and maintain technical databases that support HSW operations
• Compile and coordinate reports on a monthly and ad hoc basis
• Maintain incident and assurance files
• Categorise HSW observations and provide trending analysis on a monthly basis.
• Assisting the project team to close out observation effectively
• Assist with document control, record keeping and archiving
• Assist with the creation and distribution of Health, Safety and Wellbeing Campaign material and creating/updating noticeboards as required

Who we're looking for

The Following Qualities/experience Are Essential

• Must be fully proficient in all Mircosoft 365 applications
• Keen attention to detail and quality when manipulating data and statistics
• Reliable, proactive and able to meet demanding deadlines
• Ability to co-ordinate and prioritise a number of tasks whilst dealing with day-to-day work requests
• Strong organisational and planning skills
• Good communication skills, both verbal and written
• Desire to learn all aspects of Health, Safety and Wellbeing and have a can do attitude

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

Benefits

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

Balfour Beatty’s Highways business delivers major schemes including motorway upgrade programmes, complex national infrastructure projects and regional investment programme works for National Highways. We have a strong orderbook and a positive pipeline of opportunities, we put the road user, at the heart of everything we do. We work safely, reduce carbon emissions and added social value to the communities within which we work.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: ***email_hidden***