Events Administrator

Company Description

An organisation with a strong purpose, vision and goal - we're all about living health confident.

Position

Events Administrator

Worthing, West Sussex

Part Time , Permanent – Hybrid 2 days per week in the office

£17,671.50 per year plus uncapped commission structure

If you choose to join our Events team, you’ll work closely with Kerry, Viki, Aby and Nadia - under the guidance of our Events Manager, Hannah. As a team, they pride themselves on working well together and having each other’s backs. They believe in getting things done while enjoying the process, keeping things fun whilst staying true to their values.

Your purpose in this role will be to create a strong relationship with the venues we use, whilst providing day-to-day support to our field teams and contributing to team priorities. You’ll be accountable for booking rooms and coordinating with our venues to ensure we continue to deliver an outstanding service.

What could we offer you in return?*

• 23 days annual leave, rising to 25 days after 1 year, and rising an extra day each year up to 28 days – plus bank holidays on top! – pro rata depending on contract/hours.
• Company sick pay scheme
• Enhanced family leave
• Four free Health Assessments per year, which can be used by yourself, family or friends
• A further 50% off any additional testing for employees
• Life Insurance
• Discount card for various retailers in the UK
• Employee referral bonus scheme of up to £1,000
• Matched company pension (up to 5% or up to capped amount)
• Home office allowance – yearly allowance of £130 to make working from home more comfortable!
• Sophos@Home protection
• EAP Scheme
• Cycle to Work Scheme
• Employee Charity Sponsorship Scheme
• Discounted Gym Membership
• After qualifying period & subject to terms and conditions and/or eligibility.
  
  

The day-to-day of the role..

• At Bluecrest we hold over 1000 mobile health Events per month. You will be responsible for planning and booking conference facilities (usually within hotels) for us to hold these in. This is a busy, fast paced role in which organisation and attention to detail is key
• You’ll build rapport with our venues in order to negotiate the best rates along with the terms and conditions.
• You’ll efficiently and effectively provide comprehensive support to the Health Assessment Teams based in the field. The provision of support includes the co-ordinating of Health Assessment Clinics within our specification and budget
• You’ll book and arrange payment for appropriate Health Assessment Clinics; ensuring that specific criteria is met and budgets are maintained
• We’d want you to adhere to strict deadlines and assume accountability for ones actions
• You will carry out all administrative duties necessary to ensure all Assessment clinics that are booked run smoothly
• We’d expect you to effectively problem solve and be confident in dealing with key stakeholders at different levels
• You’ll be responsible for collecting deposits / payments from cancelled clinics
• You’ll liaise with the call centre to ensure they contact all customers from a cancelled event
• We’d need you to provide a handover to other members of the team, to ensure efficiency
  
  

The above is not an exhaustive list of duties and responsibilities and the post holder is expected to undertake other duties appropriate to the role as may be reasonably required.

The hours..

• Part Time, Permanent
• Hybrid – 2 days per week in the Worthing Head Office (Tuesday and Wednesday)
• First week in the office for training purposes
• 26 hours per week
• Monday to Wednesday – 8am – 4pm
• Thursday – 8am – 11.30am
  
  

Requirements

What we’re looking for…

• Excellent organisational and communication skills
• Be Computer literate; you’ll spend your days in this role working with various Microsoft Office Applications – particularly excel.
• A professional telephone manner
• Personal integrity and pride in work
• The ability to work to tight deadlines and work well under pressure
• Good negotiation skills
• A responsible and reliable attitude, with the ability to take account for your own work actions
• Whilst experience in the medical profession is not required an interest in preventative health care is desirable!
  
  

Other information

The next steps…

So, if you think you’ve got some exceptional skills to offer us and Bluecrest feels like a place where you can belong, we’d love to learn more about you. If your application is successful, the next steps will be a call from a member of our recruitment team to have the chance to get to know each other even better!

Equal Opportunities

“Bluecrest Wellness is a proud promoter of the Equality Act 2010. We believe in fair treatment of all our employees and commit to promoting diversity in our employment practices. We do not discriminate in employment based on race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status or genetic information.

We base all our employment decisions on merit, job requirements and organisational needs.

Our mission at Bluecrest is to welcome everyone and create inclusive teams. We celebrate difference and encourage everyone to join us and be themselves at work.”

Other Info

• The post you are applying for is exempt from the provision of Section 4(2) of the Rehabilitation of Offenders Act 1974 (Exceptions) (Amendment) Orders 1975 and 2001 and therefore all convictions, cautions and bind-overs, including those regarded as ‘spent’, must be declared.
• We kindly ask recruitment agencies to refrain from contacting us.
• Any personal information you share with us will be treated in line with our company Privacy Policy.
• At present we are unable to provide sponsorship of Visa’s for our vacancies