HR Administrator

Job Overview

Job purpose

The purpose of this role is to provide the HR Department with effective and efficient administration. The role would suit a strong administrator who has previous experience working in an HR environment.

Reporting directly to the HR Manager, and as a strong administrator, you will have a keen eye for detail and be able to work autonomously and efficiently as you will need to juggle multiple projects at once with priorities changing on a day-to-day basis. You will provide all aspects of HR administrative support throughout the employee lifecycle.

• Permanent, Full-time, 52 weeks per year
• Working hours: This is a full time office based role, 37½ hours per week, Monday to Friday between the hours of 08:30 and 17:00.
• Salary: £26,000 - £28,000 depending on experience plus benefits
• Holiday entitlement: 28 days per annum plus bank holidays. May Day is a working day
• Start Date: ASAP
  
  

Duties Include

• Manage the recruitment processes from advertising the roles, through to onboarding which includes but is not limited to:
• Job offer letters and contracts for new employees
• Ensuring all recruitment and statutory checks required to employ staff in a school environment are complete e.g. DBS/Right to Work/barring/safeguarding checks, and ensuring we are compliant with ISI regulations
• Co-ordinating the offboarding processes ensuring leavers are processed in a timely manner
• Creating HR letters to include contract variations and pay increases
• Accurately inputting of data onto HR database for all new starters
• Maintaining HR database to ensure data is kept up to date for existing employees
• Maintaining the single central register of staff for audit on a regular basis to make sure it is accurate and up to date
• Record absences accurately and timely
• Ensure employee training is up to date and records of all staff meet compliance requirements
• Ensuring Staff Annual Declarations are up to date
• Taking notes for meetings as required (including investigation, disciplinary, grievance & appeal meetings, as well as general departmental meetings)
• Regular liaison with colleagues, supervisors and managers to ensure an efficient and effective service is delivered at all times
• Managing probation process by ensuring line managers are made aware of probations and sending confirmation letters out
• Liaising with employees regarding benefits
• Responding to a high volume of queries raised in the HR email inbox
• Act as the point of contact for internal and external customers, answering incoming calls and directing where appropriate
• HR related administration tasks as directed by the HR Manager or Head of People Operations
  
  

Skills And Experience

• Strong IT skills including Microsoft packages and Google suite
• Able to develop positive on-going working relationships throughout the department and the School, providing excellent internal customer service
• Resilient and self-sufficient
• Effective team worker and equally able to work independently under pressure, at pace and to tight deadlines with minimal supervision
• Well organised with strong planning, prioritisation and time management skills
• Strong attention to detail
• Excellent listening skills
• Confident communicator, both written and verbal
• Ability to identify opportunities for improvements within the role
• Act with a high degree of integrity and honesty
• Ability to remain calm, composed and flexible
• Ability to maintain the security and confidentiality of sensitive material
• Previous experience in an education environment desirable but not essential
  
  

Benefits

• 28 days holiday plus bank holidays (excluding May Day)
• Eligible to join the Health Cash Plan after 6 months’ service
• Death in service after 6 months’ service
• Free lunch
• Onsite parking
• Culford Sports Centre gym membership and use of swimming pool
• Staff wellness sessions during term-time including circuits
• Enhanced employer pension contributions to 5% with the ability to salary sacrifice
• Staff support programme including counselling, financial and legal support
• Staff discount on school fees
• Staff discount on Culford summer activity camps
• Support for training and on-going personal development
• Staff event days - annual Staff BBQ & Picnic in the Park for employees and families
• Entry to the Culford Classic Car show
• Staff discount at Adnams Bury St Edmunds, B&Q and All Saints Gym