Accounts Payable Clerk

The Role

Department: Finance

Location : Guildford

Role: Accounts Payable Clerk

Working Hours: Monday to Friday 9.00 - 5.30pm

Hybrid Working: 2 days in the office, 3 days from home

The Team

The Guildford Accounts Payable team is comprised of 16 Accounts Payable Clerks, 2 Senior Accounts Payable Clerks, and 1 Supervisor.

Payments

The Accounts Payable Clerk will be responsible for managing the company's accounts payable processes, ensuring accurate and timely processing of invoices, and maintaining strong relationships with vendors and internal stakeholders. The ideal candidate will have a keen eye for detail, excellent organisational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Process and manage incoming invoices using Chrome River, ensuring accuracy and compliance with the firm's policies.
• Maintain accurate records of all accounts payable transactions and ensure proper documentation is in place.
• Respond to tickets raised by vendors and internal stakeholders regarding invoice statuses, payment issues, and other related queries via ServiceNow.
• Collaborate with team members to ensure compliance with financial policies and procedures.
• Provide support for audits and assist with any inquiries related to accounts payable.
• Review and prioritize payment requests based on due dates and available cash flow, ensuring that critical payments are made promptly.
• Manage the processing of daily and weekly payments using our 3E database, ensuring accurate uploads to NatWest or RBS Bankline. Adjust and post exchange rate differences as necessary to facilitate reconciliation of entries.
• Continuously seek opportunities to improve processes and enhance efficiency within the accounts payable function.
• Inputting credit card statements and expenses into the accounts payable system.
• Assisting with any other reasonable requests as determined by AP Supervisor and other senior finance managers.
  
  

Essential Experience

Prior experience in a law firm is preferred, but not essential. Ideal candidate should have experience in a high volume AP team. Basic book keeping knowledge. The individual should be a proactive team player that enjoys analytical and data entry work. Good working knowledge of Excel, along with time management skills and the ability to prioritise tasks. Experience in 3E or Chrome River would be beneficial, but also not essential.

Essential Skills

• Excellent Microsoft Excel skills
• Excellent attention to detail
• Strong inter personal skills
• Maintain positive "can do" attitude at all times
• First rate organisational skills and ability to prioritise competing workloads
• Elite experience, specifically Elite 3e is ideal
• Understanding of VAT regulations
• Excellent Microsoft Excel skills
• Strong numeracy skills
• Excellent organisational skills
• Attention to detail with a high level of accuracy
• Excellent written & verbal communication skills
• Professional telephone and email manner
  
  

When you work at Clyde & Co, you join a team of 490 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives.

Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity.

Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.